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UK-Basildon: Bailiff services.

Section I: Contracting Authority
I.1)Name, Addresses and Contact Point(s):
Basildon Borough Council
The Basildon Centre, St. Martin's Square, Basildon, SS14 1DL, United Kingdom
Tel. +44 1268533333, Email:, URL:, URL:
Attn: Stephanie Fields
Electronic Access URL:
Electronic Submission URL:

Further information can be obtained at: As Above
Specifications and additional documents: As Above
Tenders or requests to participate must be sent to: As Above

I.2)Type of the contracting authority:
Regional or local authority

I.3) Main activity:
General Public Services

I.4) Contract award on behalf of other contracting authorities:
The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract: SERVICES
II.1.1)Title attributed to the contract by the contracting authority: Bailiff Services for Undertaking Enforcement Actions
II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES
Service Category: 27

Region Codes: UKH3 - Essex
II.1.3) Information about a public contract, a framework or a dynamic purchasing system:The notice involves a public contract

II.1.5)Short description of the contract or purchase:
Bailiff services. Basildon Borough Council invites applications from suitably qualified and experienced contractors to carry out enforcement action(s) on land within the borough of Basildon whether under section 178 of the Town and Country Planning Act 1990 or any other legal authority.

II.1.6)Common Procurement Vocabulary:
75242110 - Bailiff services.

II.1.7) Information about Government Procurement Agreement (GPA):
The contract is covered by the Government Procurement Agreement (GPA): Yes
This contract is divided into lots: No
II.1.9)Information about variants:
Variants will be accepted: No

II.2)Quantity Or Scope Of The Contract
II.2.1)Total quantity or scope:
Basildon Borough Council invites applications from suitably qualified and experienced contractors to carry out enforcement action(s) on land within the borough of Basildon whether under section 178 of the Town and Country Planning Act 1990 or any other legal authority. Initial selection of candidates will be via a pre-qualification questionnaire where applicants will be expected to demonstrate their experience, financial and commercial standing and evidence of good quality management. This contract represents a high-profile issue within the borough. The successful bidder must demonstrate robust and sound health and safety practices, commitment to upholding the principles of equality and diversity legislation, and be sensitive and responsive to the needs of vulnerable people, including children, the elderly, and infirm. The contract is for a period of four years with potential for a single extension or multiple periods of extension not to exceed a total of twelve months. The value shown in this contract is an estimate only for the entire term of the contract, including any potential period or periods of extension. Due to the nature of the requirement, the level and value of work to be undertaken in any one year is neither known nor guaranteed.
Estimated value excluding VAT: 1,100,000
Currency: GBP

II.2.2)Options: Not Provided
II.2.3)Information about renewals:
This contract is subject to renewal: No
II.3)Duration Of The Contract Or Time-Limit For Completion
Duration in months: 60 (from the award of the contract)

Information About Lots

Section III: Legal, Economic, Financial And Technical Information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Not Provided

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Not Provided

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
The Council seeks to engage only one economic operator for this contract.

III.1.4)Other particular conditions:
The performance of the contract is subject to particular conditions:Yes
If Yes, description of particular conditions:
The Council's requirements will be specificed within the tender documents and terms and conditions.
III.2)Conditions For Participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of these criteria are at

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists. Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so. Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial capacity
Economic and financial capacity - means of proof required:
(a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking's overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.

Information and formalities necessary for evaluating if requirements are met:
Full requirements are as stated in the pre-qualification questionnaire.
Minimum Level(s) of standards possibly required:
As stated in the pre-qualification questionnaire.

III.2.3)Technical capacity
Technical capacity - means of proof required

Information and formalities necessary for evaluating if requirements are met:
As stated in the pre-qualification questionnaire.
III.2.4)Information about reserved contracts: Not Provided
III.3)Conditions Specific To Service Contracts
III.3.1)Information about a particular profession:
Execution of the service is reserved to a particular profession: Yes
If yes, reference to relevant law, regulation or administrative provision:
All bailiffs are to be County Court certificated or equivalent accreditation.
III.3.2)Staff responsible for the execution of the service:
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: Yes
Section IV: Procedure
IV.1)Type Of Procedure
IV.1.1)Type of procedure: Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate:

Envisaged number of operators: 5

Objective Criteria for choosing the limited number of candidates:
The Candidates that will be shortlisted to be invited to tender following the evaluation of the pre-qualification questionnaire will be the five Candidates with the highest overall weighted scores, provided that at least five Candidates pre-qualify. If less than five Candidates pre-qualify, then the Council reserves the right to invite all Candidates that do pre-qualify to tender.
IV.2)Award Criteria
IV.2.1)Award criteria:
The most economically advantageous tender in terms of
The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction:
An electronic auction will be used: No

IV.3)Administrative Information
IV.3.1)File reference number attributed by the contracting authority: CP-2012-0079
IV.3.2)Previous publication(s) concerning the same contract: No

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:

Not Provided

IV.3.4)Time-limit for receipt of tenders or requests to participate
Date: 15/04/2013
Time: 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates: 22/04/2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up: English

Section VI: Complementary Information

VI.1)This Is A Recurrent Procurement: Yes
Estimated timing for further notices to be published: 3-4 years from the publication of the contract award notice for this procurement.
VI.2)Information about European Union funds:
The contract is related to a project and/or programme financed by European Union funds: No
VI.3)Additional Information: In order to uphold the principles of an open, transparent, and proportionate competitive process and to achieve value for money, the Council has advertised this contract in the Official Journal of the European Union. The Council has opted to use a restricted procedure to guide its procurement process. However, the Council reminds contractors that this contract is for ¿Part B¿ services of Section 3 of the Public Contracts Regulations 2006 (as amended) and is not fully subject to the provisions of those regulations. The general format of the restricted procedure from the Regulations will be followed where the Council considers appropriate but the Council reserves the right to depart from that procedure at any time.

Although this tender is for Part B Services, in preparing for this tender the Council has considered the Public Services (Social Value) Act 2012.

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.

The information and/or documents for this opportunity are available on or by following the links set out below and in section I.1 of this notice. You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage. Suppliers must log in, go to your Response Manager and add the following Access Code: 72JHGUKW26. Please ensure you follow any instruction provided to you here.
For more information about this opportunity, please visit the Delta eSourcing portal at:

To respond to this opportunity, please click here:
GO-2013313-PRO-4653993 TKR-2013313-PRO-4653992

VI.4)Procedures For Appeal
VI.4.1)Body responsible for appeal procedures:
Not Provided

VI.4.2)Lodging of appeals: Not Provided

VI.4.3)Service from which information about the lodging of appeals may be obtained:
Not Provided

VI.5) Date Of Dispatch Of This Notice: 13/03/2013


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