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UK-Basildon: Beverages, tobacco and related products.

Section I: Contracting Authority
I.1)Name, Addresses and Contact Point(s):
Basildon Borough Council
The Basildon Centre, St Martin's Square, Basildon, SS14 1DL, United Kingdom
Tel. +44 1268294339, Email:
Contact: Corporate Procurement Team, Attn: Colin Messom

Further information can be obtained at: As Above
Specifications and additional documents: As Above
Tenders or requests to participate must be sent to: As Above

I.2)Type of the contracting authority:
Regional or local authority

I.3) Main activity:
General Public Services

I.4) Contract award on behalf of other contracting authorities:
The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract: SUPPLIES
II.1.1)Title attributed to the contract by the contracting authority: Alcoholic and Non Alcoholic Drinks
II.1.2)Type of contract and location of works, place of delivery or of performance: SUPPLIES

Region Codes: UKH3 - Essex
II.1.3) Information about a public contract, a framework or a dynamic purchasing system:The notice involves a public contract

II.1.5)Short description of the contract or purchase:
Beverages, tobacco and related products. Soft drinks. Malt beer. Beer. Cider and other fruit wines. Fruit wines. Wines. Sparkling wine. Table wine. Spirits. Non-alcoholic beverages. Distilled alcoholic beverages. Fruit juices. Fruit squashes. To supply alcoholic and non alcoholic drinks to Basildon Borough Council sites at the Towngate Theatre, Wat Tyler Country Park and The Place (Pitsea Leisure Centre).

II.1.6)Common Procurement Vocabulary:
15900000 - Beverages, tobacco and related products.

15982000 - Soft drinks.

15960000 - Malt beer.

15961000 - Beer.

15940000 - Cider and other fruit wines.

15942000 - Fruit wines.

15930000 - Wines.

15931100 - Sparkling wine.

15931200 - Table wine.

15911100 - Spirits.

15980000 - Non-alcoholic beverages.

15910000 - Distilled alcoholic beverages.

15321000 - Fruit juices.

15982100 - Fruit squashes.

II.1.7) Information about Government Procurement Agreement (GPA):
The contract is covered by the Government Procurement Agreement (GPA): Yes
This contract is divided into lots: No
II.1.9)Information about variants:
Variants will be accepted: No

II.2)Quantity Or Scope Of The Contract
II.2.1)Total quantity or scope:
The supplier will be required to meet the contracting authority's requirements for alcoholic and non alcoholic drinks at Towngate Theatre (Basildon), Wat Tyler Country Park (Pitsea, Basildon) and The Place (formerly Pitsea Leisure Centre, Basildon). Historically the annual value of the contract has been in the region of 52,000 GBP for alcoholic and 13,000 GBP for non alcoholic drinks but the authority does not warranty that these volumes will apply in the future.
Estimated value excluding VAT: 325,000
Currency: GBP

II.2.2)Options: Yes
If yes, description of these options: The contract will be for an initial period of three years. The contracting authority will have the option of extending the contract for a further period of up to two years at one year intervals..
If known, Provisional timetable for recourse to these options:

Duration in months: 36 (from the award of the contract)

II.2.3)Information about renewals:
This contract is subject to renewal: Yes

Number of possible renewals: 2

II.3)Duration Of The Contract Or Time-Limit For Completion
Starting: 01/04/2013
Completion: 31/03/2016

Information About Lots

Section III: Legal, Economic, Financial And Technical Information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Not Provided

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Not Provided

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Not Provided

III.1.4)Other particular conditions:
The performance of the contract is subject to particular conditions: No
III.2)Conditions For Participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:

The supplier must have any licences and authorisations necesary to carry out the contract in the United Kingdom.
III.2.2)Economic and financial capacity
Economic and financial capacity - means of proof required:

Information and formalities necessary for evaluating if requirements are met:
The supplier must have sufficient economic and financial strength to enable it to carry out the contract.

III.2.3)Technical capacity
Technical capacity - means of proof required

Information and formalities necessary for evaluating if requirements are met:
The supplier must be able to supply substantially all the authorities requirements as stated in the contract documents.
III.2.4)Information about reserved contracts: Not Provided
Section IV: Procedure
IV.1)Type Of Procedure
IV.1.1)Type of procedure: Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate:

Envisaged number of operators: 6

Objective Criteria for choosing the limited number of candidates:
Detailed in the Pre Qualification Questionnaire
IV.2)Award Criteria
IV.2.1)Award criteria:
The most economically advantageous tender in terms of
The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction:
An electronic auction will be used: No

IV.3)Administrative Information
IV.3.1)File reference number attributed by the contracting authority: CP-2011-0107
IV.3.2)Previous publication(s) concerning the same contract: No

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:

Date: 05/11/2012
Time-limit for receipt of requests for documents or for accessing documents: 12:00
Payable documents: No

IV.3.4)Time-limit for receipt of tenders or requests to participate
Date: 12/11/2012
Time: 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates: 26/11/2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up: English

Section VI: Complementary Information

VI.1)This Is A Recurrent Procurement: No
VI.2)Information about European Union funds:
The contract is related to a project and/or programme financed by European Union funds: No
VI.3)Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. The contract will include a right (but not an obligation) for Basildon Borough Council to extend or reduce delivery locations for Council Buildings located within the Council's boundaries.

The information and/or documents for this opportunity are available on You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.

Suppliers must log in, go to your Response Manager and add the following Access Code: YQ45MG2GAV. Please ensure you follow any instruction provided to you here.

This is a TWO STAGE PROCUREMENT PROCESS with the deadline for submitting your response(s) being Noon on 12 November 2012. Clarification questions may be submitted up to 17:00 on 5 November 2012. Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any technical difficulties please contact the Delta eSourcing eSourcing Helpdesk or call 0845 270 7050 or email

Proposed Contract Start date: 01 April 2013
Proposed Contract End date: 31 March 2016 with an option for two one year extensions

Award Criteria: Most economically advantageous tender in terms of the criteria stated in the tender documents GO-2012104-PRO-4295773 TKR-2012104-PRO-4295772

VI.4)Procedures For Appeal
VI.4.1)Body responsible for appeal procedures:
Not Provided

VI.4.2)Lodging of appeals: Not Provided

VI.4.3)Service from which information about the lodging of appeals may be obtained:
Not Provided

VI.5) Date Of Dispatch Of This Notice: 04/10/2012


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