Services Restricted Procedure Notice |
| SECTION I: CONTRACTING AUTHORITY |
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I.1) NAME, ADDRESSES AND CONTACT POINT(S) Official name: Department for Transport (DfT), Postal Address: CPD Zone D/2, Ashdown House, Sedlescombe Road North,, Town: St Leonards-on-Sea, Telephone: 020 7944 8423, E-mail: linda.young@dft.gsi.gov.uk, Contact Point(s): , For the attention of: Linda Young, Postal Code: TN37 7GA, Country: UNITED KINGDOM, Fax: 020 7944 8440, General address of the contracting authority (URL): www.dft.gov.uk, Address of the Buyer Profile (URL):
I.1.1) Further information can be obtained at
I.1.2) Specifications and additional documents (including documents for a Dynamic Purchasing System) can be obtained at
I.1.3) Tenders or requests to participate must be sent to As in I.1.
I.2.1) Type of contracting authority Ministry or any other national or federal authority, including their regional or local subdivisions
If 'other' please specify
I.2.2) Main activity or activities
Other
If 'other' please specify Transport
I.2.2) The contracting authority is purchasing on behalf of other contracting authorities? No
| SECTION II: OBJECT OF THE CONTRACT |
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II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority UK-St Leonards-on-Sea: Department for Transport: Office for Low Emissions Vehicles (OLEV) Plug-In Car Grant Delivery Agent
II.1.2) Service Category 11.
II.1.2.1) Main place of performance UK Wide
NUTS Code
II.1.3) The notice involves A public contract
II.1.4) Information on framework agreement (if appropriate)
Number
OR, if applicable, maximum number of participants to the framework agreement envisaged
II.1.4.1) Duration of the framework agreement (if appropriate)
Period in year(s)
OR month(s)
Justification for a framework agreement the duration of which exceeds four years
II.1.4.2) Estimated total value of purchases for the entire duration of the framework agreement (give figures only)
Estimated value excluding VAT
OR range: between
and
Currency
Frequency and value of the contracts to be awarded (if possible)
II.1.5) Short Description of the contract or purchase(s) The Department, on behalf of The Office for Low Emission Vehicles (OLEV) wishes to contract with an administrator to perform checks on low emission vehicle registration documents and subsequently administer financial incentives for these vehicles to manufacturers, and provide OLEV with necessary updates, reports and records relating to this administration. OLEV requires a delivery agent to administer a grant worth 25% up to GBP5,000 to car manufacturers who will reduce the cost of eligible ultra-low carbon vehicles to consumers. The grant amount may vary over time and consequently so may the number of vehicles to be supported by the scheme, but it is likely that the purchase of between 40,000 and 70,000 cars will be subsidised by the scheme from early 2011 - 31 March 2014. The delivery agent will process applications received from dealerships or manufacturers, decide if the payment of the grant is applicable, verify the amount of grant and subsequently instigate the monetary transfer from DfT finance to the relevant manufacturers. The delivery agent will also monitor the progress of the scheme and provide regular reports to OLEV. It will need to work in conjunction with OLEV, DfT finance, car dealerships, manufacturers, the DVLA and potentially consumers, in order to insure the timely repayment to the manufacturers of the incentive. The agent will not be required to publicise the scheme in any way and no marketing or promotional activities or costs should be included in the main price of the tender. However, should organisations have suggestions or innovative ideas for adding value or collaborating in this area, we would welcome these as a separately detailed element. Detail outlined in this notice is subject to ministerial announcements and may change. There may be a review point during the scheme at which grant values or other details may change, depending on the uptake of vehicles. It is also possible that the contract with the administrator may be extended beyond March 2014. The delivery agent may operate from its preferred location, but must be available for meetings in London as requested. The delivery agent may be required to work in conjunction with OLEV, the DVLA, car manufacturers and dealerships. The delivery agent may at any time during the contract be called upon to provide relevant advice and assistance, and may be required to provide details and assistance with financial accounting. Further information on OLEV can be found at : http://www.dft.gov.uk/pgr/sustainable/ol OLEV will be holding a briefing session 14:00 to 16:00 Thursday 25 March 2010 to provide an arena for potential bidders to find out more details about the scheme (this session will be ran in conjunction with a briefing session related to the procurement of a delivery body for the Plugged-in-Places scheme.) If you wish to attend this briefing please email Rosie.Snashall@olev.gsi.gov.uk A Q&A summary from the briefing will be available after this date on request from Bernadette.Lally@olev.gsi.gov.uk Administration services.Financial management consultancy services.
II.1.6) Common Procurement Vocabulary (CPV)
Main Object: 75100000.
Additional Object: 79412000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA)? Yes
II.1.8) Division into lots No
If yes, tenders should be submitted for
Lot No
II 1.9) Variants will be accepted Yes
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope (including all lots and options, if applicable)
If known, estimated value excluding VAT (give figures only)
OR range: between
and
Currency
II.2.2) Options (if applicable)
If yes, description of these options
If known, provisional timetable for recourse to these options: Period in month(s)
or day(s)
Number of possible renewals (if any):
or Range: between
and
If known, in the case of renewable contracts, estimated time-frame for subsequent contracts: in month(s)
and/or days (from the award of the contract)
II.3) DURATION OF THE CONTRACT OR TIME PERIOD FOR COMPLETION
Either: Period in months 39
And / or days
Or: Starting
And/or ending
| SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION |
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III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required (if applicable) Applicants invited to tender will be advised.
III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them Tenders are to be priced in Sterling and payment will only be made in Sterling.
III.1.3) Legal form to be taken by the grouping of economic operators to whom the contract is to be awarded (if applicable)
The group will be required to nominate a lead partner with whom the Authority can contract, or form themselves into a single legal entity before the contract is awarded.
III.1.4) Other particular conditions to which performance of the contract is subject (if applicable)
If yes, description of particular conditions
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
Information and formalities necessary for evaluating if requirements are met A statement is required as to whether any of the circumstances described in Article 45.1 (a-d) or 45.2 (a-g) of Directive 2004/18/EC(Regulations 23 of UK SI 2006 No.5) including, but not limited to, environmental issues apply; In order to respond to this advert, TWO HARD COPIES of your response to section III should be forwarded (unless the applicant has recently supplied the information) if the applicant is to be considered as a potential tenderer: Also the following information should be submitted, Applicants full name, business address and telephone number; A key contact name (and status), telephone and fax number and e-mail address; Length of time trading; VAT registration number (if applicable); No PQQ will be issued. The authority expressly reserves the rights: (1) not to award any contract as a result of the procurement process commenced by publication of this notice; (2) in no circumstances will the authority be liable for any costs incurred by the candidates.
III.2.2) Economic and financial capacity
Information and formalities necessary for evaluating if requirements are met (If applicable) Please provide copies of the last three years final lodged company accounts, where available. Criteria for assessment of Economic and Financial capacity are: (a) Turnover (b) Capital and Reserves (Net Worth) (c) Balance Sheet Gearing (Debt divided by Capital and Reserves) (d) Accounts that are Qualified with disclaimer/adverse opinion Debt includes, but may not be limited to, Loans, Loan Stock, Overdraft, Bonds, Bills, Debentures, Mortgages, HP & Finance Leases, Intra-Group debt (Parent, subsidiary, associated company undertakings). The above criteria (a) to (d) will score: 30 %. The assessment will be based on the most up to date aacounts provided for the contracting entity only. Failure to provide the contracting entity accounts will score zero unless accounts other than the contracting entity are provided in their place for which written guarantees will be required from the non contracting entity to ensure that the contract is fulfilled.
Minimum level(s) of standards possibly required (if applicable)
III.2.3) Technical capacity
Information and formalities necessary for evaluating if requirements are met (If applicable) Applicants should provide the following: A brief description of the applicant's primary business and main services Details of current staff numbers and turnover of staff, over the last 3 years. Details of up to 3 significant private or public sector contracts, for the delivery and administration of financial transaction models, similar to those outlined in the requirement and undertaken during the last 3 years. Include a contract name, telephone number and email address, the contract award, start and finish date, a contract reference and description of the services carried out, confirmation that the services were completed and the names and roles of any supply chain members. Please also confirm that the company or organisation in question would be willing to discuss performance, and if required provide a reference Details of the staff and facilities available to deliver the services, including those involved with quality control Details of relevant technical ability, including the delivery of relevant innovative solutions that are fit for purpose Where a consortia or special purpose vehicle is the intended provider, the applicant should provide information in respect of the principal intended provider of the services. Technical capacity will be assessed with equal weighting, using the information provided, on the basis of a) demonstrable track record in the provision of similar relevant services, and b) stated technical ability and will represent 70% of the overall score.
Minimum level(s) of standards possibly required (if applicable)
III.2.4) Reserved Contracts (if applicable)
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession No
If yes, reference of the relevant law, regulation or administrative provision
III.3.2) Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service
IV.1) TYPE OF PROCEDURE Restricted procedure.
IV.1.2) Limitations on the number of operators that will be invited to tender or to participate (when applicable)
Envisaged number of operators
Or Envisaged minimum number 5
and, if appropriate, maximum number 8
Objective criteria for choosing the limited number of candidates:
IV.2) AWARD CRITERIA
IV.2.1) Award criteria (please tick the relevant box(es)) B) The most economically advantageous tender in terms of: B2) the criteria as stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used No
If yes, additional information about electronic auction (if appropriate)
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1 File reference number attributed by the contracting entity (if applicable) PPRO 04/06/34
IV.3.2) Previous publication concerning the same contract
If yes:
IV.3.2.1) Notice number in OJ:
Of
IV.3.2.2) Other previous publications
Notice number in OJ:
Of
IV.3.3) Conditions for obtaining specifications and additional documents (except for a DPS)
Time-limit for receipt of requests for documents or for accessing documents
Time:
Payable documents
If yes, Price (give figures only):
Currency
Terms and method of payment
IV.3.4) Time limit for receipt of tenders or requests to participate
Date 19/04/2010
Time 16:00
IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates 17/05/2010
IV.3.6) Language(s) in which tenders or requests to participate may be drawn up English
Other - third country
IV.3.8) Conditions for opening tenders
IV.3.8.1) Date, time and place
Date
Time
Place (if applicable)
IV.3.8.2) Persons authorised to be present at the opening of tenders (if applicable)
If yes, authorised persons
| SECTION VI: COMPLEMENTARY INFORMATION |
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VI.1) THIS IS A RECURRENT PROCUREMENT (if applicable) No
If yes, estimated timing for further notices to be published:
VI.2) CONTRACT(S) RELATED TO A PROJECT AND / OR PROGRAMME FINANCED BY EU FUNDS No
If yes, reference to project(s) and / or programme(s)
VI.3) ADDITIONAL INFORMATION (if applicable) TWO HARD COPIES of your response to section III should be forwarded to the addressee at 1.1 if the applicant is to be considered as a potential tenderer. Also the following information should be submitted: Applicants full name, business address and telephone number; A key contact name (and status), telephone and fax number and e-mail address; Length of time trading; VAT registration number (if applicable); No PQQ will be issued. Note re length of contract: The Department may wish to extend the contract for designing and establishing the scheme, and with scope to extend further. The authority expressly reserves the right not to award any contract as a result of the procurement process commenced by publication of this notice; and in no circumstances will the authority be liable for any costs incurred by the candidates. The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). For the avoidance of doubt, the contracting authority confirms that no weight will attached to whether or not an economic operator is an SME in selecting economic operators to participate or in assessing the most economically advantageous tender. GO reference: GO 10031603/01
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures
Body responsible for mediation procedures (if applicable)
VI.4.2) Lodging of appeals (please fill heading VI.4.2 OR if need be, heading VI.4.3)
Precise information on deadline(s) for lodging appeals: In accordance with the Public Contracts Regulations (as amended) the Department will notify tenderers, by electronic means, or by facsimile, of the standstill period before which any contract(s) will be entered into. This standstill shall not end before at least midnight at the end of the 10th day after the sending date, but where the last day is not a working day, the standstill period shall be extended to the midnight at the end of the next working day. Where, exceptionally, non-electronic means of communication are used, the different timescale as set out in the Regulations shall apply. This standstill provides unsuccessful tenderers with the opportunity to challenge the Department's decision if they consider they have sufficient grounds to do so.
VI.4.3) Service from which information about the lodging of appeals may be obtained
VI.5) DATE OF DISPATCH OF THIS NOTICE 16/03/2010
END OF NOTICE
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