Services Accelerated Restricted Procedure Notice |
| SECTION I: CONTRACTING AUTHORITY |
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I.1) NAME, ADDRESSES AND CONTACT POINT(S) Official name: Department for Transport (DfT), Postal Address: CPD Zone D/2, Ashdown House, Sedlescombe Road North,, Town: St Leonards-on-Sea, Telephone: 020 7944 8422, E-mail: anthony.moss@dft.gsi.gov.uk, Contact Point(s): , For the attention of: Tony Moss, Postal Code: TN37 7GA, Country: UNITED KINGDOM, Fax: 020 7944 8440, General address of the contracting authority (URL): www.dft.gov.uk, Address of the Buyer Profile (URL):
I.1.1) Further information can be obtained at Official name: Department for Transport (DfT), Postal Address: Group Financial Strategy, Zone 4/03, Great Minster House,, Town: London, Telephone: 020 7944 2596, E-mail: bob.elam@dft.gsi.gov.uk, Contact Point(s): , For the attention of: Bob Elam, Postal Code: SW1P 4DR, Country: UNITED KINGDOM, Fax: , General address of the contracting authority (URL): , Address of the Buyer Profile (URL):
I.1.2) Specifications and additional documents (including documents for a Dynamic Purchasing System) can be obtained at
I.1.3) Tenders or requests to participate must be sent to As in I.1.
I.2.1) Type of contracting authority Ministry or any other national or federal authority, including their regional or local subdivisions
If 'other' please specify
I.2.2) Main activity or activities
Other
If 'other' please specify Transport
I.2.2) The contracting authority is purchasing on behalf of other contracting authorities? No
| SECTION II: OBJECT OF THE CONTRACT |
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II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority UK-St Leonards-on-Sea: Finance Business Process Review
II.1.2) Service Category 11.
II.1.2.1) Main place of performance London and other locations in England and Wales
NUTS Code
II.1.3) The notice involves A public contract
II.1.4) Information on framework agreement (if appropriate)
Number
OR, if applicable, maximum number of participants to the framework agreement envisaged
II.1.4.1) Duration of the framework agreement (if appropriate)
Period in year(s)
OR month(s)
Justification for a framework agreement the duration of which exceeds four years
II.1.4.2) Estimated total value of purchases for the entire duration of the framework agreement (give figures only)
Estimated value excluding VAT
OR range: between
and
Currency
Frequency and value of the contracts to be awarded (if possible)
II.1.5) Short Description of the contract or purchase(s) The Department seeks support with the management of a programme that aims to deliver finance improvements and efficiency savings across the Department's finance function. High level benchmarking was undertaken to assess the current levels of finance staff expenditure Since then further work has been completed including the creation of five finance workstreams to identify specific opportunities to improve the efficiency of finance in both the short and medium term. The following workstreams have been set up and leadership resources from across DfT assigned: o Management information improvement o Integrated planning, budgeting and forecasting o Improved purchase to pay o Other financial processes o Organisational design and finance people strategy Objectives The key objective of the next phase is to improve the efficiency and performance of finance processes across DfT Group. The specific objectives are as follows: Determine a new operating model for finance across the DfT Group Standardise and streamline financial processes as far as possible to achieve financial savings and greater efficiency of operations in the future This programme will recognise a separation between those organisations on, or planning to join, financial shared services and those that are not joining. This distinction is important because in order to standardise processes (particularly non transactional), common systems are a key enabler. A Business Unit not on shared services may find standardising processes a little harder. Business and management consultancy services. Financial management consultancy services.
II.1.6) Common Procurement Vocabulary (CPV)
Main Object: 79410000.
Additional Object: 79412000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA)? Yes
II.1.8) Division into lots No
If yes, tenders should be submitted for
Lot No
II 1.9) Variants will be accepted No
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope (including all lots and options, if applicable)
If known, estimated value excluding VAT (give figures only)
OR range: between
and
Currency
II.2.2) Options (if applicable)
If yes, description of these options
If known, provisional timetable for recourse to these options: Period in month(s)
or day(s) (from the award of the contract)
Number of possible renewals (if any):
or Range: between
and
If known, in the case of renewable contracts, estimated time-frame for subsequent contracts: in month(s)
and/or days (from the award of the contract)
II.3) DURATION OF THE CONTRACT OR TIME PERIOD FOR COMPLETION
Either: Period in months 10
And / or days (from the award of the contract)
Or: Starting
And/or ending
| SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION |
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III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required (if applicable) Applicants invited to tender will be advised.
III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them Tenders are to be priced in Sterling and payment will only be made in Sterling.
III.1.3) Legal form to be taken by the grouping of economic operators to whom the contract is to be awarded (if applicable)
The group will be required to nominate a lead partner with whom the Authority can contract, or form themselves into a single legal entity before the contract is awarded.
III.1.4) Other particular conditions to which performance of the contract is subject (if applicable)
If yes, description of particular conditions
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
Information and formalities necessary for evaluating if requirements are met
III.2.2) Economic and financial capacity
Information and formalities necessary for evaluating if requirements are met (If applicable) Please supply: (i) The most recent audited accounts that cover the last two years of trading, or for the period that is available if trading for less than two years; (ii) A statement of the organisation's turnover, Profit & Loss and cash flow position for the most recent full year of trading (or part year if full year not applicable) and an end period balance sheet, where this information is not available in an audited form at (i); (iii) Where (ii) cannot be provided, a statement of the organisation's cash flow forecast for the current year and a bank letter outlining the current cash and credit facility position; (iv) If applicable, the above financial information (i to iii) must also be provided in respect of the organisation's ultimate parent company. The Department reserves the right not to select an economic operator if the financial information is deemed to be unsuitable.
Minimum level(s) of standards possibly required (if applicable)
III.2.3) Technical capacity
Information and formalities necessary for evaluating if requirements are met (If applicable) Details of the principal services provided in the last three years in connection with the services or any other experience considered relevant; Details of relevant experience of members of staff but not CVs at this time.
Minimum level(s) of standards possibly required (if applicable)
III.2.4) Reserved Contracts (if applicable)
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession No
If yes, reference of the relevant law, regulation or administrative provision
III.3.2) Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service
IV.1) TYPE OF PROCEDURE Accelerated restricted procedure.
IV.1.1) Justification for the choice of accelerated procedure The need to continue the urgent work on improving the efficiency and performance of finance processes across the DfT Group.
IV.1.2) Limitations on the number of operators that will be invited to tender or to participate (when applicable)
Envisaged number of operators
Or Envisaged minimum number 5
and, if appropriate, maximum number 8
Objective criteria for choosing the limited number of candidates:
IV.2) AWARD CRITERIA
IV.2.1) Award criteria (please tick the relevant box(es)) B) The most economically advantageous tender in terms of: B2) the criteria as stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used No
If yes, additional information about electronic auction (if appropriate)
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1 File reference number attributed by the contracting entity (if applicable) PPRO 04/46/13
IV.3.2) Previous publication concerning the same contract
If yes:
IV.3.2.1) Notice number in OJ:
Notice number in OJ:
Of
IV.3.2.2) Other previous publications
Notice number in OJ:
Of
IV.3.3) Conditions for obtaining specifications and additional documents (except for a DPS)
Time-limit for receipt of requests for documents or for accessing documents
Time:
Payable documents
If yes, Price (give figures only):
Currency
Terms and method of payment
IV.3.4) Time limit for receipt of tenders or requests to participate
Date 28/01/2010
Time 16:00
IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates 11/02/2010
IV.3.6) Language(s) in which tenders or requests to participate may be drawn up English
Other - third country
IV.3.8) Conditions for opening tenders
IV.3.8.1) Date, time and place
Date
Time
Place (if applicable)
IV.3.8.2) Persons authorised to be present at the opening of tenders (if applicable)
If yes, authorised persons
| SECTION VI: COMPLEMENTARY INFORMATION |
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VI.1) THIS IS A RECURRENT PROCUREMENT (if applicable)
If yes, estimated timing for further notices to be published:
VI.2) CONTRACT(S) RELATED TO A PROJECT AND / OR PROGRAMME FINANCED BY EU FUNDS
If yes, reference to project(s) and / or programme(s)
VI.3) ADDITIONAL INFORMATION (if applicable) In order to respond to this advert, TWO HARD COPIES of your response to section III should be forwarded with the application if the applicant is to be considered as a potential tenderer: Also the following information should be submitted, Applicants full name, business address and telephone number; A key contact name (and status), telephone and fax number and e-mail address; Length of time trading; VAT registration number (if applicable); No PQQ will be issued. Note re length of contract: The Department may wish to extend the initial period of the contract. The authority expressly reserves the right not to award any contract as a result of the procurement process commenced by publication of this notice; and in no circumstances will the authority be liable for any costs incurred by the candidates. GO reference: GO 10011301/01
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures
Body responsible for mediation procedures (if applicable)
VI.4.2) Lodging of appeals (please fill heading VI.4.2 OR if need be, heading VI.4.3)
Precise information on deadline(s) for lodging appeals:
VI.4.3) Service from which information about the lodging of appeals may be obtained
VI.5) DATE OF DISPATCH OF THIS NOTICE 13/01/2010
END OF NOTICE
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