Services Accelerated Restricted Procedure Notice |
| SECTION I: CONTRACTING AUTHORITY |
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I.1) NAME, ADDRESSES AND CONTACT POINT(S) Official name: Department for Transport (DfT), Postal Address: PPC Zone D/2, Ashdown House, Sedlescombe Road North,, Town: St Leonards-on-Sea, Telephone: 020 7944 8256, E-mail: technology.project@dft.gsi.gov.uk, Contact Point(s): Simon Hudson MCIPS, For the attention of: , Postal Code: TN37 7GA, Country: UNITED KINGDOM, Fax: 020 7944 8440, General address of the contracting authority (URL): www.dft.gov.uk, Address of the Buyer Profile (URL): www.dft.g2b.info
I.1.1) Further information can be obtained at As in I.1.
I.1.2) Specifications and additional documents (including documents for a Dynamic Purchasing System) can be obtained at As in I.1.
I.1.3) Tenders or requests to participate must be sent to As in I.1.
I.2.1) Type of contracting authority Other
If 'other' please specify central level
I.2.2) Main activity or activities
Other
If 'other' please specify Transport
I.2.2) The contracting authority is purchasing on behalf of other contracting authorities? No
| SECTION II: OBJECT OF THE CONTRACT |
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II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority UK-St Leonards-on-Sea: Field Technology Project
II.1.2) Service Category 7.
II.1.2.1) Main place of performance The system will need to be used at DfT offices and at different locations across the UK.Inner London
NUTS Code UKI1.
II.1.3) The notice involves A public contract
II.1.4) Information on framework agreement (if appropriate)
Number
OR, if applicable, maximum number of participants to the framework agreement envisaged
II.1.4.1) Duration of the framework agreement (if appropriate)
Period in year(s)
OR month(s)
Justification for a framework agreement the duration of which exceeds four years
II.1.4.2) Estimated total value of purchases for the entire duration of the framework agreement (give figures only)
Estimated value excluding VAT
OR range: between
and
Currency
Frequency and value of the contracts to be awarded (if possible)
II.1.5) Short Description of the contract or purchase(s) The Department for Transport ("the Authority") is responsible for undertaking a wide range of inspections across the UK. The Authority is exploring technology solutions which can support its inspection scheduling processes and support wider business change activity. The Authority is seeking a Provider who can design, build, and implement a suitable technology solution, integrate it with the Authority's secure IT environment and support the Authority in its roll-out and subsequent use. The Authority has an existing technology solution that supports some, but not all, of the functionality required - it is not the Authority's intention to preclude further enhancement of this solution within the scope of the contract. The technology solution is expected to support some or all of the following elements: forecasting of activity demand; workforce scheduling; recording of inspection results; scheduling of follow-up activities; and reporting on compliance activities as well as providing summary reports on overall compliance findings. The solution will need to support a mobile workforce, currently estimated at 200. The solution will be required to handle information protectively-marked 'RESTRICTED' in accordance with HM Government policies and standards, and operate within the Authority's existing IT environment. It is the Authority's expectation that the solution will be scalable and provide flexibility to meet future requirements. The contract might be varied at the Authority's discretion. Key aspects of the system should be implemented by April 2010. Support for the system (which may include further development and wider implementation) must be provided for a further twelve (12) months, followed by three (3) potential twelve (12) month extensions, up to a maximum contract length of forty eight months (48) months from the effective date at the Authority's discretion.
II.1.6) Common Procurement Vocabulary (CPV)
Main Object: 72500000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA)? Yes
II.1.8) Division into lots No
If yes, tenders should be submitted for
Lot No
II 1.9) Variants will be accepted Yes
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope (including all lots and options, if applicable) The scope of this contract is to cover the design, development.integration,testing, deploymentand support of the proposed solution. The Supplier will also be required to provide a degree of training
If known, estimated value excluding VAT (give figures only)
OR range: between
and
Currency
II.2.2) Options (if applicable) Yes
If yes, description of these options The solution will be used to schedule,manage, and report on the work undertaken by the Authority's staff. It is envisaged that hte system will initially support 100 members of staff though the Authority expects the user community to grow over time. It is the Authority's expectation that the solution will support future growth and provide the flexibilty to support variation in the Authority's business processes for further user communities.
If known, provisional timetable for recourse to these options: Period in month(s)
or day(s) (from the award of the contract)
Number of possible renewals (if any):
or Range: between
and
If known, in the case of renewable contracts, estimated time-frame for subsequent contracts: in month(s)
and/or days (from the award of the contract)
II.3) DURATION OF THE CONTRACT OR TIME PERIOD FOR COMPLETION
Either: Period in months 48
And / or days (from the award of the contract)
Or: Starting
And/or ending
| SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION |
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III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required (if applicable) Applicants invited to tender will be advised.
III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them Tenders are to be priced in Sterling and payment will only be made in Sterling.
III.1.3) Legal form to be taken by the grouping of economic operators to whom the contract is to be awarded (if applicable)
The group will be required to nominate a lead partner with whom the Authority can contract, or form themselves into a single legal entity before the contract is awarded.
III.1.4) Other particular conditions to which performance of the contract is subject (if applicable)
If yes, description of particular conditions
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Any supplier may be disqualified who:
Information and formalities necessary for evaluating if requirements are met Suppliers must apply for, complete and submit a Pre Qualification Questionnaire (PQQ) to the Contract Authority by the date given at IV.3.4. The Pre Qualification Questionnaire can be obtained by sending an email to Technology.Project@dft.gsi.gov.uk before 12:00 noon 3rd December 2009. Suppliers must return a letter confirming their expression of interest to the address stated in I.1 before 12:00 noon on the 7th December 2009. An electronic copy of the completed PQQ (application) and attached documentation must be returned to Technology.Project@dft.gsi.gov.uk before 12:00 noon on the 7th December 2009. In addition one hard copy of the application and required information must be received no later than 17:00 on the 10th December 2009 to the address stated in I.1.
III.2.2) Economic and financial capacity
Information and formalities necessary for evaluating if requirements are met (If applicable) Please supply: requirements as stated in the PQQ
Minimum level(s) of standards possibly required (if applicable) Please supply:requirments as stated in the PQQ
III.2.3) Technical capacity
Information and formalities necessary for evaluating if requirements are met (If applicable) Please supply details as required in the PQQ
Minimum level(s) of standards possibly required (if applicable)
III.2.4) Reserved Contracts (if applicable) No
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession No
If yes, reference of the relevant law, regulation or administrative provision
III.3.2) Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service Yes
IV.1) TYPE OF PROCEDURE Accelerated restricted procedure.
IV.1.1) Justification for the choice of accelerated procedure Urgent operational requirement
IV.1.2) Limitations on the number of operators that will be invited to tender or to participate (when applicable)
Envisaged number of operators
Or Envisaged minimum number 1
and, if appropriate, maximum number 7
Objective criteria for choosing the limited number of candidates:
IV.2) AWARD CRITERIA
IV.2.1) Award criteria (please tick the relevant box(es)) B) The most economically advantageous tender in terms of: B2) the criteria as stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used No
If yes, additional information about electronic auction (if appropriate)
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1 File reference number attributed by the contracting entity (if applicable) PPRO4/27/33
IV.3.2) Previous publication concerning the same contract No
If yes:
IV.3.2.1) Notice number in OJ:
Notice number in OJ:
Of
IV.3.2.2) Other previous publications
Notice number in OJ:
Of
IV.3.3) Conditions for obtaining specifications and additional documents (except for a DPS)
Time-limit for receipt of requests for documents or for accessing documents 03/12/2009
Time: 12:00
Payable documents No
If yes, Price (give figures only):
Currency
Terms and method of payment
IV.3.4) Time limit for receipt of tenders or requests to participate
Date 07/12/2009
Time 12:00
IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates 15/12/2009
IV.3.6) Language(s) in which tenders or requests to participate may be drawn up English
Other - third country
IV.3.8) Conditions for opening tenders
IV.3.8.1) Date, time and place
Date
Time
Place (if applicable)
IV.3.8.2) Persons authorised to be present at the opening of tenders (if applicable)
If yes, authorised persons
| SECTION VI: COMPLEMENTARY INFORMATION |
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VI.1) THIS IS A RECURRENT PROCUREMENT (if applicable) No
If yes, estimated timing for further notices to be published:
VI.2) CONTRACT(S) RELATED TO A PROJECT AND / OR PROGRAMME FINANCED BY EU FUNDS No
If yes, reference to project(s) and / or programme(s)
VI.3) ADDITIONAL INFORMATION (if applicable) Key aspects of the system should be implemented by April 2010. Support for the system (which may include further development and wider implementation) must be provided for a further twelve (12) months, followed by three (3) potential twelve (12) month extensions, up to a maximum contract length of forty eight months (48) months from the effective date at the Authority's discretion. Suppliers must apply for, complete and submit a Pre Qualification Questionnaire (PQQ) to the Contract Authority by the date given at IV.3.4. The Pre Qualification Questionnaire can be obtained by sending an email to Technology.Project@dft.gsi.gov.uk before 12:00 noon 3rd December 2009. Suppliers must return a letter confirming their expression of interest to the address stated in I.1 before 12:00 noon on the 7th December 2009. An electronic copy of the completed PQQ (application) and attached documentation must be returned to Technology.Project@dft.gsi.gov.uk before 12:00 noon on the 7th December 2009. In addition one hard copy of the application and required information must be received no later than 17:00 on the 10th December 2009 to the address stated in I.1. Suppliers may submit clarification questions to the Authority by sending an email (containing the clarification question) to Technology.Project@dft.gsi.gov.uk. Please note the closing date for submission of clarification questions in the 1st December 2009. Please note the contract is being awarded following the Accelerated Restricted procurement procedure. GO reference: GO 09112302/01
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures
Body responsible for mediation procedures (if applicable)
VI.4.2) Lodging of appeals (please fill heading VI.4.2 OR if need be, heading VI.4.3)
Precise information on deadline(s) for lodging appeals: The Department for Transport will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be required from [insert here] (possibly a reference to the address in part I.1) If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages.
VI.4.3) Service from which information about the lodging of appeals may be obtained
VI.5) DATE OF DISPATCH OF THIS NOTICE 20/11/2009
END OF NOTICE
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