Services Restricted Procedure Notice |
| SECTION I: CONTRACTING AUTHORITY |
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I.1) NAME, ADDRESSES AND CONTACT POINT(S) Official name: Department for Transport (DfT), Postal Address: PPC Zone D/2, Ashdown House, Sedlescombe Road North,, Town: St Leonards-on-Sea, Telephone: 020 7944 8256, E-mail: simon.hudson@dft.gsi.gov.uk, Contact Point(s): , For the attention of: Simon Hudson, Postal Code: TN37 7GA, Country: UNITED KINGDOM, Fax: 020 7944 8440, General address of the contracting authority (URL): www.dft.gov.uk, Address of the Buyer Profile (URL):
I.1.1) Further information can be obtained at
I.1.2) Specifications and additional documents (including documents for a Dynamic Purchasing System) can be obtained at
I.1.3) Tenders or requests to participate must be sent to As in I.1.
I.2.1) Type of contracting authority Ministry or any other national or federal authority, including their regional or local subdivisions
If 'other' please specify
I.2.2) Main activity or activities
Other
If 'other' please specify Transport
I.2.2) The contracting authority is purchasing on behalf of other contracting authorities?
| SECTION II: OBJECT OF THE CONTRACT |
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II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority UK-St Leonards-on-Sea: Cycle Data Collection & Management Contract
II.1.2) Service Category 7.
II.1.2.1) Main place of performance DfT offices London consulting, software development, Internet and support.
NUTS Code
II.1.3) The notice involves A public contract
II.1.4) Information on framework agreement (if appropriate)
Number
OR, if applicable, maximum number of participants to the framework agreement envisaged
II.1.4.1) Duration of the framework agreement (if appropriate)
Period in year(s)
OR month(s)
Justification for a framework agreement the duration of which exceeds four years
II.1.4.2) Estimated total value of purchases for the entire duration of the framework agreement (give figures only)
Estimated value excluding VAT
OR range: between
and
Currency
Frequency and value of the contracts to be awarded (if possible)
II.1.5) Short Description of the contract or purchase(s) The UK Department for Transport (DfT) is seeking to procure services to populate and maintain a central database of cycling data for the urban centres of Great Britain. In 2009 the UK Government programme Transport Direct is launching an online cycle journey planning service. The service will be launched for 11 areas and then extended to other areas over the coming years. This database is first primed with data captured through surveys and then maintained by local authorities, data suppliers and the successful bidder. Transport Direct provide the central database and associated online management tools. DfT is seeking to procure services to deliver and manage this database. These services are split into two work packages: - Cycle data collection. Undertaking cycle surveys to extend the Ordnance Survey Integrated Transport Network to include information about existing cycling infrastructure and where cycling is permitted and recommended. Cycle data will be provided in accordance to CycleNetXChange specification (http://www.cyclenetxchange.org.uk/). - Cycle data management. Managing the central database including coordinating data collection, journey planner publishing, data maintenance and quality assurance activities and managing local authorities and data suppliers. These activities are supported through the online data management tools provided by Transport Direct. The bids for each work package will be independently evaluated and providers can quote for one or more package. Bids from consortia are welcome. Computer-related services.
II.1.6) Common Procurement Vocabulary (CPV)
Main Object: 72000000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA)? Yes
II.1.8) Division into lots Yes
If yes, tenders should be submitted for one or more lots
Lot No
ANNEX B - INFORMATION ABOUT LOTS
LOT No. 1
Title: UK-ST LEONARDS-ON SEA: CYCLE DATA COLLECTION & MANAGEMENT CONTRACT
1) Short Description: Lot 1. Cycle data collection. Undertaking cycle surveys to extend the Ordnance Survey Integrated Transport Network to include information about existing cycling infrastructure and where cycling is permitted and recommended. Cycle data will be provided in accordance to CycleNetXChange specification (http://www.cyclenetxchange.org.uk/).
2) Common Procurement Vocabulary (CPV): Main Object: 72000000.
3) Quantity or Scope:
If known, estimated cost (excluding VAT):
OR range: between and
Currency:
4) Indication about different date for duration of contracts or starting/completion date (if applicable)
Period in months: or days:
OR Starting / delivery
5) Additional Information About lots:
ANNEX B - INFORMATION ABOUT LOTS
LOT No. 2
Title: UK-ST.LEONARDS-ON-SEA: CYCLE DATA COLLECTION & MANAGEMENT COLLECTION
1) Short Description: Lot 2 - Cycle data management. Managing the central database including coordinating data collection, journey planner publishing, data maintenance and quality assurance activities and managing local authorities and data suppliers. These activities are supported through the online data management tools provided by Transport Direct.
2) Common Procurement Vocabulary (CPV): Main Object: 72000000.
3) Quantity or Scope:
If known, estimated cost (excluding VAT):
OR range: between and
Currency:
4) Indication about different date for duration of contracts or starting/completion date (if applicable)
Period in months: or days:
OR Starting / delivery
5) Additional Information About lots:
II 1.9) Variants will be accepted
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope (including all lots and options, if applicable)
If known, estimated value excluding VAT (give figures only)
OR range: between
and
Currency
II.2.2) Options (if applicable) No
If yes, description of these options
If known, provisional timetable for recourse to these options: Period in month(s)
or day(s)
Number of possible renewals (if any):
or Range: between
and
If known, in the case of renewable contracts, estimated time-frame for subsequent contracts: in month(s)
and/or days (from the award of the contract)
II.3) DURATION OF THE CONTRACT OR TIME PERIOD FOR COMPLETION
Either: Period in months 24
And / or days
Or: Starting
And/or ending
| SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION |
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III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required (if applicable) Applicants invited to tender will be advised.
III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them Tenders are to be priced in Sterling and payment will only be made in Sterling.
III.1.3) Legal form to be taken by the grouping of economic operators to whom the contract is to be awarded (if applicable)
The group will be required to nominate a lead partner with whom the Authority can contract, or form themselves into a single legal entity before the contract is awarded.
III.1.4) Other particular conditions to which performance of the contract is subject (if applicable)
If yes, description of particular conditions
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
Information and formalities necessary for evaluating if requirements are met A statement is required as to whether any of the circumstances described in Article 45.1 (a-d) or 45.2 (a-g) of Directive 2004/18/EC(Regulations 23 of UK SI 2006 No.5) including, but not limited to, environmental issues apply. Evaluation Criteria:
III.2.2) Economic and financial capacity
Information and formalities necessary for evaluating if requirements are met (If applicable) Please Supply: 1. The most recent audited accounts that cover the last two years of trading been provided, or for the period that is available, if trading for less than two years; 2. A statement of the organisation's turnover, Profit & Loss and cash flow position for the most recent full year of trading (or part year if full year not applicable) been provided, and an end period balance sheet, where this information is not available in an audited form in (1); 3. Where (2) cannot be provided, a statement of the organisation's cash flow forecast for the current year and a bank letter outlining the current cash and credit facility position; 4. If applicable, the above financial information (1 to 3) must also be provided in respect of the organisation's ultimate parent company.
Minimum level(s) of standards possibly required (if applicable) EVALUATION: 1. Have the most recent audited accounts that cover the last two years of trading been provided, or for the period that is available, if trading for less than two years. 2. Has a statement of the organisation's turnover, Profit & Loss and cash flow position for the most recent full year of trading (or part year if full year not applicable) been provided, and an end period balance sheet, where this information is not available in an audited form in (1). 3. Where (2) cannot be provided, has a statement of the organisation's cash flow forecast for the current year and a bank letter outlining the current cash and credit facility position been provided. 4. If applicable, the above financial information (1 to 3) must also be provided in respect of the organisation's ultimate parent company. Has this been provided? 5. Is this organisation competent to supply the service throughout the contract life? SCORING: 5- Bidders response comfortably meets or exceeds the criteria. 4- Bidders response meets criteria. 3- Evidence provided, but would have benefitted from more information. 2- Limited ability and/or experience. 1- Information is provided, but does not really address the issue. 0- Bidder cannot demonstrate evidence, or no response provided.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if requirements are met (If applicable) Please supply: 1. A summary of relevant work carried out over the past three years in connection with the appropriate Lot(s) (i.e. management and/or collection of transport data), or any other experience considered relevant. Please provide information on deliverables where appropriate.
Minimum level(s) of standards possibly required (if applicable) EVALUATION: 1. Have details of work carried out in the last three years in connection with the management and/or collection of transport data, or any other experience considered relevant been provided? 2. Has information on deliverables been provided? 3. If appropriate, is the experience relevant to Lot 1: cycle data collection? 4. If appropriate, is the experience relevant to Lot 2: cycle data management? 5. Does this organisation have the necessary experience to supply the required services? SCORING: 5- Bidders response comfortably meets or exceeds the criteria. 4- Bidders response meets criteria. 3- Evidence provided, but would have benefitted from more information. 2- Limited ability and/or experience. 1- Information is provided, but does not really address the issue. 0- Bidder cannot demonstrate evidence, or no response provided.
III.2.4) Reserved Contracts (if applicable) No
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession No
If yes, reference of the relevant law, regulation or administrative provision
III.3.2) Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service
IV.1) TYPE OF PROCEDURE Restricted procedure.
IV.1.2) Limitations on the number of operators that will be invited to tender or to participate (when applicable)
Envisaged number of operators
Or Envisaged minimum number 5
and, if appropriate, maximum number 10
Objective criteria for choosing the limited number of candidates:
IV.2) AWARD CRITERIA
IV.2.1) Award criteria (please tick the relevant box(es)) B) The most economically advantageous tender in terms of: B2) the criteria as stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used
If yes, additional information about electronic auction (if appropriate)
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1 File reference number attributed by the contracting entity (if applicable)
IV.3.2) Previous publication concerning the same contract No
If yes:
IV.3.2.1) Notice number in OJ:
Of
IV.3.2.2) Other previous publications
Notice number in OJ:
Of
IV.3.3) Conditions for obtaining specifications and additional documents (except for a DPS)
Time-limit for receipt of requests for documents or for accessing documents
Time:
Payable documents
If yes, Price (give figures only):
Currency
Terms and method of payment
IV.3.4) Time limit for receipt of tenders or requests to participate
Date 22/06/2009
Time 16:00
IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6) Language(s) in which tenders or requests to participate may be drawn up English
Other - third country
IV.3.8) Conditions for opening tenders
IV.3.8.1) Date, time and place
Date
Time
Place (if applicable)
IV.3.8.2) Persons authorised to be present at the opening of tenders (if applicable)
If yes, authorised persons
| SECTION VI: COMPLEMENTARY INFORMATION |
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VI.1) THIS IS A RECURRENT PROCUREMENT (if applicable) No
If yes, estimated timing for further notices to be published:
VI.2) CONTRACT(S) RELATED TO A PROJECT AND / OR PROGRAMME FINANCED BY EU FUNDS
If yes, reference to project(s) and / or programme(s)
VI.3) ADDITIONAL INFORMATION (if applicable) In order to respond to this advert, TWO HARD COPIES of your response to section III should be forwarded with the application (unless the applicant has recently supplied the information) if the applicant is to be considered as a potential tenderer: Also the following information should be submitted, Applicants full name, business address and telephone number; A key contact name (and status), telephone and fax number and e-mail address; Length of time trading; VAT registration number (if applicable); No PQQ will be issued. The authority expressly reserves the rights: (1) not to award any contract as a result of the procurement process commenced by publication of this notice; (2) to make whatever changes it may see fit to the content and structure of the tendering competition: and in no circumstances will the authority be liable for any costs incurred by the candidates. The contract will include the option of possible extensions for two further periods of up to one year each. GO reference: GO 09052003/01
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures
Body responsible for mediation procedures (if applicable)
VI.4.2) Lodging of appeals (please fill heading VI.4.2 OR if need be, heading VI.4.3)
Precise information on deadline(s) for lodging appeals: The Department for Transport will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be required from [insert here] (possibly a reference to the address in part I.1) If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages.
VI.4.3) Service from which information about the lodging of appeals may be obtained
VI.5) DATE OF DISPATCH OF THIS NOTICE 20/05/2009
END OF NOTICE
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