Supplies Accelerated Negotiated Procedure Notice |
| SECTION I: CONTRACTING AUTHORITY |
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I.1) NAME, ADDRESSES AND CONTACT POINT(S) Official name: Department for Transport (DfT), Postal Address: Floor 3, Great Minster House, 76 Marsham Street, Town: London, Telephone: (44) 20 7944 5979, E-mail: dmu@dft.gsi.gov.uk, Contact Point(s): , For the attention of: John Stock, Postal Code: SW1P 4DR, Country: UNITED KINGDOM, Fax: (44) 20 7944 2177, General address of the contracting authority (URL): www.dft.gov.uk, Address of the Buyer Profile (URL):
I.1.1) Further information can be obtained at As in I.1.
I.1.2) Specifications and additional documents (including documents for a Dynamic Purchasing System) can be obtained at As in I.1.
I.1.3) Tenders or requests to participate must be sent to As in I.1.
I.2.1) Type of contracting authority Ministry or any other national or federal authority, including their regional or local subdivisions
If 'other' please specify
I.2.2) Main activity or activities
Other
If 'other' please specify Transport
I.2.2) The contracting authority is purchasing on behalf of other contracting authorities? No
| SECTION II: OBJECT OF THE CONTRACT |
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II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority UK-London: Procurement of diesel multiple units (DMU)
II.1.2) Type of contract and location of works, place of delivery or of performance Purchase
II.1.2.1) Main place of delivery London
NUTS Code UK.
II.1.3) The notice involves A public contract
II.1.4) Information on framework agreement (if appropriate)
Number
OR, if applicable, maximum number of participants to the framework agreement envisaged
II.1.4.1) Duration of the framework agreement (if appropriate)
Period in year(s)
OR month(s)
Justification for a framework agreement the duration of which exceeds four years
II.1.4.2) Estimated total value of purchases for the entire duration of the framework agreement (give figures only)
Estimated value excluding VAT
OR range: between
and
Currency
Frequency and value of the contracts to be awarded (if possible)
II.1.5) Short Description of the contract or purchase(s) The DfT is currently leading the development of the designs for the next generation of multiple units as identified in the Rolling Stock Plan dated 30 January 2008 in order to meet the requirements of the DfT's High Level Output Specification in relation to the enhancement of weekday morning and evening peak services in London and the South East and other regional cities. The DfT is initiating the process of procuring the provision of DMUs and associated services (including maintenance) for and on behalf of a number of franchised train operators (TOC). This procurement uses the negotiated procedure (but see further under Section VI.3 "Additional Information") to select a party which will supply the fleet of DMUs and maintain them. Further details will be provided in the ITT documentation. The maintenance package is likely to follow one of the three options below: Warranty and technical support, all spares provision and major component overhaul. Overhaul and heavy maintenance plus warranty and technical support, including provision of all repairable spares and major component overhaul. The TOC would carry out light maintenance and servicing. Full service provision, with the manufacturer providing full overhaul, maintenance, servicing and repair, including all spares provision. The contract or contracts necessary to give effect to this are referred to in this notice as "the contract". It is anticipated that the contract will be awarded in March 2009. Expressions of interest are invited from organisations that can demonstrate that they meet the Conditions for participation as set out in Section III.2.
II.1.6) Common Procurement Vocabulary (CPV)
Main Object: 34600000.
Additional Object: 45234100.
Additional Object: 34620000.
Additional Object: 34622200.
Additional Object: 50222000.
Additional Object: 45234112.
Additional Object: 34622400.
Additional Object: 34621200.
II.1.7) Contract covered by the Government Procurement Agreement (GPA)? No
II.1.8) Division into lots No
If yes, tenders should be submitted for
Lot No
II 1.9) Variants will be accepted Yes
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope (including all lots and options, if applicable) The supply of between 200 and 250 new DMU vehicles. All the new DMU vehicles are expected to be in passenger service by 2012.
If known, estimated value excluding VAT (give figures only)
OR range: between
and
Currency
II.2.2) Options (if applicable) Yes
If yes, description of these options Up to 100 additional DMU vehicles, in batches to be specified in the ITT.
If known, provisional timetable for recourse to these options: Period in month(s)
or day(s) (from the award of the contract)
Number of possible renewals (if any):
or Range: between
and
If known, in the case of renewable contracts, estimated time-frame for subsequent contracts: in month(s)
and/or days (from the award of the contract)
II.3) DURATION OF THE CONTRACT OR TIME PERIOD FOR COMPLETION
Either: Period in months 120
And / or days (from the award of the contract)
Or: Starting
And/or ending
| SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION |
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III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required (if applicable) Appropriate security will be required. Further information will be provided in the ITT.
III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them Information will be provided in the ITT.
III.1.3) Legal form to be taken by the grouping of economic operators to whom the contract is to be awarded (if applicable)
Information will be provided in the ITT.
III.1.4) Other particular conditions to which performance of the contract is subject (if applicable) No
If yes, description of particular conditions
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Any supplier may be disqualified who:
Information and formalities necessary for evaluating if requirements are met When expressing an interest in this procurement, parties must also submit a signed declaration confirming that there are no grounds pursuant to which they may be rejected under Regulation 26(1) of the Utilities Contracts Regulations 2006 including that the party in question or any of its directors or any other person who has powers of representation, decision or control over that party is not and has not been convicted of: (a) conspiracy within the meaning of section 1 of the Criminal Law Act 1977 where that conviction relates to participation in a criminal organisation as defined in Article 2(1) of Council Joint Action 98/733/JHA; (b) corruption within the meaning of section 1 of the Public Bodies Corrupt Practices Act 1889 or section 1 of the Prevention of Corruption Act 1906; (c) the offence of bribery; (d) fraud, where the offence relates to fraud affecting the financial interests of the European Communities as defined by Article 1 of the Convention relating to the protection of the financial interests of the European Union, within the meaning of: (i) the offence of cheating the Revenue; (ii) the offence of conspiracy to defraud; (iii)fraud or theft within the meaning of the Theft Act 1968 and the Theft Act 1978; (iv) fraudulent trading within the meaning of section 458 of the Companies Act 1985; (v) defrauding the Customs within the meaning of the Customs and Excise Management Act 1979 and the Value Added Tax Act 1994; (vi) an offence in connection with taxation in the European Community within the meaning of section 71 of the Criminal Justice Act 1993; or (vii) destroying, defacing or concealing of documents or procuring the extension of a valuable security within the meaning of section 20 of the Theft Act 1968; (e) money laundering within the meaning of the Money Laundering Regulations 2003. In the case of a consortium, the declaration referred to above must be provided by each member of the consortium. In addition, when expressing an interest in this procurement, parties must submit the following information: (1) The name (including previous trading name if different) and nature of the candidate's organisation (e.g. company, partnership or consortium) (2) Type of organisation, registered number, year of registration, registered address. (3) Contact name, address, telephone and facsimile numbers, and email address for the candidate. (4) In the case of a consortium candidate, the names and legal status of each of its constituent members. (5) Where applicable, the name of the ultimate holding company of the candidate. (6) Where applicable, details of any groups of companies to which the candidate belongs.
III.2.2) Economic and financial capacity
Information and formalities necessary for evaluating if requirements are met (If applicable) When expressing an interest in this procurement, parties must also provide: (1) References from bankers (2) A copy of the candidate's three latest annual reports and audited accounts and details of any material changes in the business, corporate structure or financial standing of the candidate since the date of the last set of audited accounts or likely to take effect within the next 12 months. (3) Statement of the overall turnover of the business of the candidate and the turnover relating specifically to rolling stock procurement for the previous three financial years. (4) Identification of any existing financial commitments or liabilities which could impact adversely on the candidate's ability to meet this contract's requirements. (5) Evidence of insurances and indemnities. In the case of a consortium candidate, equivalent details for (1) to (4) above should be provided for each member of the consortium.
Minimum level(s) of standards possibly required (if applicable)
III.2.3) Technical capacity
Information and formalities necessary for evaluating if requirements are met (If applicable) When expressing an interest in this procurement, parties must also provide: (1) Proof of experience in supplying DMUs including support activities in the last three years, stating the nature of the project, the cost of the supply and the contract period. (2) A description of the applicant's technical facilities including its measures for ensuring quality. (3) A statement of the organisational structure and the qualifications and experience of key management personnel. (4) A statement of the resources, support infrastructure and expertise available and on the applicant's ability to respond in a timely and efficient manner. (5) Details of quality assurance systems in place, if any. (6) Details of safety management and evidence of the standard of safety achieved on work for which the applicant and any subcontractors it intends to use have been responsible.
Minimum level(s) of standards possibly required (if applicable)
III.2.4) Reserved Contracts (if applicable) No
IV.1) TYPE OF PROCEDURE Accelerated negotiated procedure.
Justification for the choice of accelerated procedure To fill an urgent operational requirement.
IV.1.2) Limitations on the number of operators that will be invited to tender or to participate (when applicable)
Envisaged number of operators
Or Envisaged minimum number
and, if appropriate, maximum number
Objective criteria for choosing the limited number of candidates:
IV.1.3) Reduction of the number of operators during the negotiation or dialogue
IV.1.3.1) Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.2) AWARD CRITERIA
IV.2.1) Award criteria (please tick the relevant box(es)) B) The most economically advantageous tender in terms of: B2) the criteria as stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used No
If yes, additional information about electronic auction (if appropriate)
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1 File reference number attributed by the contracting entity (if applicable)
IV.3.2) Previous publication concerning the same contract No
If yes:
IV.3.2.1) Notice number in OJ:
Of
IV.3.2.2) Other previous publications
Notice number in OJ:
Of
IV.3.3) Conditions for obtaining specifications and additional documents (except for a DPS)
Time-limit for receipt of requests for documents or for accessing documents
Time:
Payable documents No
If yes, Price (give figures only):
Currency
Terms and method of payment
IV.3.4) Time limit for receipt of tenders or requests to participate
Date 16/12/2008
Time 12:00
IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates 22/12/2008
IV.3.6) Language(s) in which tenders or requests to participate may be drawn up English
Other - third country
IV.3.8) Conditions for opening tenders
IV.3.8.1) Date, time and place
Date
Time
Place (if applicable)
IV.3.8.2) Persons authorised to be present at the opening of tenders (if applicable) No
If yes, authorised persons
| SECTION VI: COMPLEMENTARY INFORMATION |
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VI.1) THIS IS A RECURRENT PROCUREMENT (if applicable) No
If yes, estimated timing for further notices to be published:
VI.2) CONTRACT(S) RELATED TO A PROJECT AND / OR PROGRAMME FINANCED BY EU FUNDS No
If yes, reference to project(s) and / or programme(s)
VI.3) ADDITIONAL INFORMATION (if applicable) The Contracting Authority has not yet adopted a final view on whether the provision of maintenance servicing facilities will be included in the contract and reserves the right to conduct a separate competition for this element of the procurement. The Contracting Authority has not yet adopted a final view on the level of maintenance that will be included in the contract and therefore reserves the right to modify the duration of the contract to reflect the term of any such maintenance arrangement. The Contracting Authority reserves the right to require any candidate to clarify in writing any information provided in its submission and/or provide additional information (and failure to respond adequately may result in the candidate being disqualified). The Contracting Authority reserves the right to disqualify immediately any candidate who submits misleading or incomplete information. For the avoidance of doubt, interested parties must submit their expressions of interest and the information set out in Section III.2 "Conditions of Participation" at the same time. The deadline for expressions of interest is as set in Section IV.3.4. Parties expressing an interest must: (A) Have the technical capability and financial standing to supply, and manage, the complete package of rolling stock and long term maintenance and any required depots (maintenance and servicing facilities) (B) Possess the necessary production, supply chain, project management skills and resources and technical expertise required to design and manufacture DMUs which are: (bi) 23 metres in length; (bii) self powered with an installed power of 250-325kW; (biii)capable of operating of a maximum speed of 160km/hour (100 miles/hour); (biv)formed into 2, 3 and/or 4 cars; (bv) capable of operation in multiple; (bvi)gangwayed throughout both within units and units in multiple; (bvii)fitted with doors at approximately 1/3 and 2/3 the length of each side, which deliver: (b1) a safe, consistently reliable journey; (b2) an environmentally sustainable solution; (b3) customer expectations on ambience, amenities and facilities; (b4) whole life/whole system value for money, and, compared to the existing DMU fleet: (b5) increased capacity per train; (b6) increased capacity on the network, plus (b7) improved safety and security. (C) be able to demonstrate the capability to specify the servicing and maintenance regime necessary to optimize the availability and reliability during the life of the DMU vehicles. (D) be able to specify, design, build and operate appropriate new, or refurbish existing, depot and servicing facilities, if required, for the servicing and maintenance regime within the constraints of the network; the timetables, routes and diagrams operated by the relevant TOC; and other operational demands. (E) be able to obtain train acceptance and full operational approval (working in conjunction with Network Rail, the TOCs and other relevant parties) onto the selected routes. (F) remain the design authority for the life of the vehicles. Variants may be accepted at the Contracting Authority's discretion and provided that they meet the core requirements of the Contracting Authority as set out in the ITT. The Contracting Authority is procuring this contract on the basis of the negotiated procedure. However, in expressing an interest in this procurement interested parties must be aware that, in line with the principle of transparency, the Contracting Authority's strong preference is to limit negotiations to the minimum necessary and reserves the right to award the contract without negotiations on the basis of the tenders which shortlisted bidders will be required to submit in response to the documentation which will be issued to them. Tenders and all supporting documentation must be priced in pounds sterling. Any resulting contract will be considered a contract made in England according to English law. The Contracting Authority is not and shall not be liable for any costs incurred by those expressing an interest in or tendering for this contract opportunity. Compliance with all relevant legislation, including but not limited to environmental and safety regulations, is required both in the contract award procedure and during the term of any resultant contract. The information contained in this notice, including the list of CPV codes, is neither exhaustive nor binding, and may be amended at the time of issue of any further notice or notices or at any other time at the discretion of the Contracting Authority. The Contracting Authority reserves the right not to award a contract, to make whatever changes it sees fit to the structure and timing of the procurement process and to cancel the process in its entirety at any stage. GO reference: GO 08120130/01
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures
Body responsible for mediation procedures (if applicable)
VI.4.2) Lodging of appeals (please fill heading VI.4.2 OR if need be, heading VI.4.3)
Precise information on deadline(s) for lodging appeals:
VI.4.3) Service from which information about the lodging of appeals may be obtained
VI.5) DATE OF DISPATCH OF THIS NOTICE 01/12/2008
END OF NOTICE
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