Services Restricted Procedure Notice |
| SECTION I: CONTRACTING AUTHORITY |
|---|
I.1) NAME, ADDRESSES AND CONTACT POINT(S) Official name: Department for Transport (DfT), Postal Address: Zone 29, Floor 3, Great Minster House, 76 Marsham Street, Town: London, Telephone: 020 7944 2554, E-mail: Christopher.Clark@dft.gsi.gov.uk, Contact Point(s): Procurement Projects Division, For the attention of: Mr Christopher Clark, Postal Code: SW1P 4DR, Country: UNITED KINGDOM, Fax: 020 7944 2177, General address of the contracting authority (URL): www.dft.gov.uk, Address of the Buyer Profile (URL): www.delta-ets.com
I.1.1) Further information can be obtained at As in I.1.
I.1.2) Specifications and additional documents (including documents for a Dynamic Purchasing System) can be obtained at As in I.1.
I.1.3) Tenders or requests to participate must be sent to As in I.1.
I.2.1) Type of contracting authority Ministry or any other national or federal authority, including their regional or local subdivisions
If 'other' please specify
I.2.2) Main activity or activities
Other
If 'other' please specify Transport
I.2.2) The contracting authority is purchasing on behalf of other contracting authorities? No
| SECTION II: OBJECT OF THE CONTRACT |
|---|
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority UK-London: Crossrail: Appointment of a Project Representative
II.1.2) Service Category 18.
II.1.2.1) Main place of performance Central London UK though there may be a requirement to travel outside this area on occasions to inspect off-site works.
NUTS Code
II.1.3) The notice involves A public contract
II.1.4) Information on framework agreement (if appropriate)
Number
OR, if applicable, maximum number of participants to the framework agreement envisaged
II.1.4.1) Duration of the framework agreement (if appropriate)
Period in year(s)
OR month(s)
Justification for a framework agreement the duration of which exceeds four years
II.1.4.2) Estimated total value of purchases for the entire duration of the framework agreement (give figures only)
Estimated value excluding VAT
OR range: between
and
Currency
Frequency and value of the contracts to be awarded (if possible)
II.1.5) Short Description of the contract or purchase(s) Crossrail, with a budget of GBP15.9 billion and expected to employ up to 14,000 people, will be the biggest transport initiative in London and the South East of the UK for 50 years, and the biggest construction project underway in Europe. The project requires the development of a major new railway system under central London including the construction of major tunnels and eight new underground stations. The new line will integrate with existing main line, metro and underground railway systems, with the first trains due to operate in 2017. The project presents a significant challenge to the UK construction and rail industries. Cross London Rail Links Ltd (CLRL) will act on behalf of the Crossrail Sponsors as Delivery Agent for the project. The Crossrail Sponsors, a joint team comprising members of the Department for Transport (DfT) and Transport for London (TfL), wish to appoint a Project Representative (P-Rep) who will act as the Crossrail Sponsors' technical 'eyes and ears', providing timely advice and assurance that the project is delivering the Sponsors' requirements within the budgeted parameters of cost, time and quality. Although appointed by the DfT, the P-Rep will have a joint duty of care to both the DfT and TfL and will possess the appropriate skills and experience to support the joint sponsors in guiding the project to a successful conclusion.
II.1.6) Common Procurement Vocabulary (CPV)
Main Object: 71356300.
II.1.7) Contract covered by the Government Procurement Agreement (GPA)? Yes
II.1.8) Division into lots No
If yes, tenders should be submitted for
Lot No
II 1.9) Variants will be accepted No
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope (including all lots and options, if applicable) Full details of the scope of works will be set out in the Invitation to Tender to be issued to those entities qualifying to receive it. Notwithstanding this, the P-Rep will be required to provide the following regular services to the Crossrail Sponsors: - review CLRL monthly and semi-annual construction reports and other reports leading up to critical project review point milestones and assure the Crossrail Sponsors regarding CLRL projections of their own performance against budget, programme and quality; - support the Crossrail Sponsors in making any representations to CLRL arising from the findings of such reviews; - act as a liaison and communication channel between the Crossrail Sponsors and CLRL; and - attend regular meetings with the Crossrail Sponsors and provide selected administrative services. The P-Rep will be further required to provide specific assurance to the Crossrail Sponsors during the course of the project to the effect that CLRL have an overall organisation and supply chain, delivery programme, culture, processes, systems and resources with the capability to design, execute, test and commission the works to meet the Crossrail Sponsors' requirements, and have suitable management arrangements in place to ensure that: - the project is delivered to meet the Sponsors' requirements; - industry partners perform their obligations under the full set of Crossrail agreements; - parties responsible for the specification, procurement and delivery of the rolling stock and the maintenance depot deliver their obligations; - the design and construction of the Crossrail project complies with the requisite standards and statutory regulations such that the Certificate(s) of Practical and Final Completion can be issued by CLRL to allow the commencement of dynamic testing and trial operations; and - an appropriate and timely state of readiness exists for start of services. The P-Rep may also be required to provide the following additional services: - recommend or evaluate, where anomalies are identified, proposals or options for change or remedial action and analyse cause and effect; - conduct specific audits, technical reviews or studies in any area of the project as may be required from time to time; - monitor the activities of parties responsible for discharging the Statutory Undertakings under the Crossrail Act 2008 and report any anomalies; and - provide exceptional services, within the same technical capabilities, in the event that the Crossrail Sponsors are obliged to apply additional resources to achieve their objectives.
If known, estimated value excluding VAT (give figures only)
OR range: between 12000000
and 24000000
Currency GBP
II.2.2) Options (if applicable) No
If yes, description of these options
If known, provisional timetable for recourse to these options: Period in month(s)
or day(s)
Number of possible renewals (if any):
or Range: between
and
If known, in the case of renewable contracts, estimated time-frame for subsequent contracts: in month(s)
and/or days (from the award of the contract)
II.3) DURATION OF THE CONTRACT OR TIME PERIOD FOR COMPLETION
Either: Period in months 60
And / or days
Or: Starting
And/or ending
| SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION |
|---|
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required (if applicable) None
III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them Tenders are to be priced in Sterling and payment will be made in Sterling.
III.1.3) Legal form to be taken by the grouping of economic operators to whom the contract is to be awarded (if applicable)
The group will be required to nominate a lead partner with whom the DfT can contract, or form themselves into a single legal entity before the contract is awarded.
III.1.4) Other particular conditions to which performance of the contract is subject (if applicable) No
If yes, description of particular conditions
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Any supplier may be disqualified who:
Information and formalities necessary for evaluating if requirements are met The information and formalities necessary for assessing whether the qualification criteria for receipt of an Invitation to Tender are met are provided in the Pre-Qualification Questionnaire.
III.2.2) Economic and financial capacity
Information and formalities necessary for evaluating if requirements are met (If applicable) The information and formalities necessary for assessing whether the qualification criteria for receipt of an Invitation to Tender are met are provided in the Pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required (if applicable)
III.2.3) Technical capacity
Information and formalities necessary for evaluating if requirements are met (If applicable) The information and formalities necessary for assessing if the Sponsors' requirements are met are provided in the Pre-Qualification Questionnaire. Subject to this, applicants for the P-Rep appointment will be required to demonstrate clearly their depth of resource and level of skills and experience in the following areas: - Technical, commercial and programme assurance in the railway industry; - Technical competence in all railway engineering design, construction and programme and project management disciplines; - Railway systems integration; - Major underground, metro and mainline capital railway projects (an ability to show particular experience in the UK rail industry will be advantageous); - Commercial management, cost control and estimating; - Assessment of change and risk and value management; - Railway rolling stock and depot specification and procurement; - Stakeholder interface management; - Programming, monitoring and reporting; - Establishing effective working relationships with delivery organisations and stakeholders over the whole project lifecycle; and - Advice on and audit of health and safety, quality and environmental issues.
Minimum level(s) of standards possibly required (if applicable)
III.2.4) Reserved Contracts (if applicable) No
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession No
If yes, reference of the relevant law, regulation or administrative provision
III.3.2) Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service Yes
IV.1) TYPE OF PROCEDURE Restricted procedure.
IV.1.2) Limitations on the number of operators that will be invited to tender or to participate (when applicable)
Envisaged number of operators
Or Envisaged minimum number 7
and, if appropriate, maximum number 10
Objective criteria for choosing the limited number of candidates:
IV.2) AWARD CRITERIA
IV.2.1) Award criteria (please tick the relevant box(es)) B) The most economically advantageous tender in terms of: B2) the criteria as stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used No
If yes, additional information about electronic auction (if appropriate)
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1 File reference number attributed by the contracting entity (if applicable)
IV.3.2) Previous publication concerning the same contract No
If yes:
IV.3.2.1) Notice number in OJ:
Of
IV.3.2.2) Other previous publications
Notice number in OJ:
Of
IV.3.3) Conditions for obtaining specifications and additional documents (except for a DPS)
Time-limit for receipt of requests for documents or for accessing documents 15/10/2008
Time: 12:00
Payable documents No
If yes, Price (give figures only):
Currency
Terms and method of payment
IV.3.4) Time limit for receipt of tenders or requests to participate
Date 22/10/2008
Time 12:00
IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates 24/11/2008
IV.3.6) Language(s) in which tenders or requests to participate may be drawn up English
Other - third country
IV.3.8) Conditions for opening tenders
IV.3.8.1) Date, time and place
Date 22/10/2008
Time 13:00
Place (if applicable) Department for Transport Great Minster House 76 Marsham Street London SW1P 4DR United kingdom
IV.3.8.2) Persons authorised to be present at the opening of tenders (if applicable) No
If yes, authorised persons
| SECTION VI: COMPLEMENTARY INFORMATION |
|---|
VI.1) THIS IS A RECURRENT PROCUREMENT (if applicable) No
If yes, estimated timing for further notices to be published:
VI.2) CONTRACT(S) RELATED TO A PROJECT AND / OR PROGRAMME FINANCED BY EU FUNDS No
If yes, reference to project(s) and / or programme(s)
VI.3) ADDITIONAL INFORMATION (if applicable) GO reference: GO 08092224/01
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures
Body responsible for mediation procedures (if applicable)
VI.4.2) Lodging of appeals (please fill heading VI.4.2 OR if need be, heading VI.4.3)
Precise information on deadline(s) for lodging appeals:
VI.4.3) Service from which information about the lodging of appeals may be obtained
VI.5) DATE OF DISPATCH OF THIS NOTICE 22/09/2008
END OF NOTICE
|
