Services Restricted Procedure Notice |
| SECTION I: CONTRACTING AUTHORITY |
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I.1) NAME, ADDRESSES AND CONTACT POINT(S) Official name: Department for Transport National Networks (RNN) Group, Postal Address: Great Minster House 76 Marsham Street, Town: London, Telephone: 020 7944 2800, E-mail: Ian,Brown@dft.gsi.gov.uk, Contact Point(s): 3/23, For the attention of: Ian Brown, Postal Code: SW1P 4DR, Country: UNITED KINGDOM, Fax: 020 7944 2177, General address of the contracting authority (URL): www.dft.gov.uk, Address of the Buyer Profile (URL):
I.1.1) Further information can be obtained at As in I.1.
I.1.2) Specifications and additional documents (including documents for a Dynamic Purchasing System) can be obtained at As in I.1.
I.1.3) Tenders or requests to participate must be sent to As in I.1.
I.2.1) Type of contracting authority Ministry or any other national or federal authority, including their regional or local subdivisions
If 'other' please specify
I.2.2) Main activity or activities
Other
If 'other' please specify Transport
I.2.2) The contracting authority is purchasing on behalf of other contracting authorities? No
| SECTION II: OBJECT OF THE CONTRACT |
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II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority UK-National Networks: Modelling and Appraisal Planning (MAP) Framework
II.1.2) Service Category 8.
II.1.2.1) Main place of performance Department for Transport, Great Minster House, 76 Marsham Street LondonSW1P 4DRInner London
NUTS Code UKI1.
II.1.3) The notice involves The establishment of a framework agreement
II.1.4) Information on framework agreement (if appropriate)
Framework agreement with several operators
Number
OR, if applicable, maximum number of participants to the framework agreement envisaged 10
II.1.4.1) Duration of the framework agreement (if appropriate)
Period in year(s) 4
OR month(s)
Justification for a framework agreement the duration of which exceeds four years This contract will NOT exceed 4 calendar years from contract let date
II.1.4.2) Estimated total value of purchases for the entire duration of the framework agreement (give figures only)
Estimated value excluding VAT 10 million
OR range: between
and
Currency GBP
Frequency and value of the contracts to be awarded (if possible)
II.1.5) Short Description of the contract or purchase(s) A framework of suppliers to provide advice on all aspects of analytical modelling used to inform and enable robust decision making on rail policy in accordance with DfT appraisal guidance (www.webtag.org.uk). In particular advice would be sought in the use of: Rail demand forecasting models - use of both multi-modal and elasticity based approaches; Safety modelling - determining high level risk of fatalities and equivalent fatalities; Performance modelling - modelling and appraising train performance and punctuality; Operating costs models - future and current operating costs of running passenger and freight train services; Infrastructure costs - understanding Network Rail's current and future fixed and variable infrastructure costs; Fares modelling - appraisal of different fare policies; and Economic appraisal - determining wider economic user and non user benefits and impacts. In any of these areas suppliers would be expected to Provide analysis using existing models and tools that are currently available to the Department, ensuring appropriate model use and interpretation of results; Update and maintain existing models with new data or assumptions; Develop new models to meet requirements outside the capabilities of existing models; and Obtain new evidence through research or otherwise that will improve rail modelling and economic appraisal assumptions, methodology and theory. Additionally, there will be a LOT 2 to this framework agreement to include the PLANET suite of models. This is a rail demand allocation and forecasting model owned by the DfT. Advice on operating and maintaining the PLANET model will be procured through LOT 2 (see Annex B), unless the nature of the service required can be more beneficially supplied by the larger panel constituting the MAP framework. Suppliers in LOT 2 would also be part of the main framework that provides generic modelling advice as detailed above, hence forming part of the main MAP Framework. The PLANET Lot (LOT 2) will have a nominated Prime Contractor. Research and development services and related consultancy services.
II.1.6) Common Procurement Vocabulary (CPV)
Main Object: 73000000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA)? Yes
II.1.8) Division into lots Yes
If yes, tenders should be submitted for one or more lots
Lot No
II 1.9) Variants will be accepted No
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope (including all lots and options, if applicable) Given the nature of work entailing the Framework agreement, there will be requirements for service provision ranging from advanced mathematical modelling of rail demand and cost of service provision, to advice on appraisal and economic and social research. Detailed scope of work will be developed during the valid period of the Framework contract and will be let, generally, on a mini-competition basis.
If known, estimated value excluding VAT (give figures only) 10m
OR range: between
and
Currency GBP
II.2.2) Options (if applicable) Yes
If yes, description of these options Subject to performance of the framework for the first 3 initial years, the framework will be extended by one additional year.
If known, provisional timetable for recourse to these options: Period in month(s) 32
or day(s)
Number of possible renewals (if any):
or Range: between
and
If known, in the case of renewable contracts, estimated time-frame for subsequent contracts: in month(s) 36
and/or days (from the award of the contract)
II.3) DURATION OF THE CONTRACT OR TIME PERIOD FOR COMPLETION
Either: Period in months 36
And / or days
Or: Starting
And/or ending
| SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION |
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III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required (if applicable) Those selected to be invited will be advised
III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them Tenders are to be priced in Sterling (GBP) and payment will only be made in Sterling.
III.1.3) Legal form to be taken by the grouping of economic operators to whom the contract is to be awarded (if applicable)
The 'Group' or 'Consortium' will be required to nominate a lead partner with whom the Authority (i.e. the Department) can contract, or form themselves into a single legal entity before the contract is awarded.
III.1.4) Other particular conditions to which performance of the contract is subject (if applicable) No
If yes, description of particular conditions
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
Information and formalities necessary for evaluating if requirements are met Those companies with proven expertise in the provision of Economic Modelling applicable to the Rail Industry with particular emphasis on the analysis of rail demand, revenue, safety, performance, operating and infrastructure costs and wider economic benefits. The technical and economic and financial capacity against which as evaluation will be made is set out in detail in Parts D and E. of the Prequalification Questionnaire (PQQ). The full range of statements for the personal situation that can be found at Part G of the PQQ are the relevant legal statements against which an evaluation of the legal aspects setting out the conditions for participation will be performed. Parts A and B of the PQQ will also be taken into account for an assessment of the status of the participants. In particular: The Potential Provider (or its directors or any other person who has powers of representation, decision or control of the named organisation) confirms that it: (a) being an individual is not bankrupt or has not had a receiving order or administration order or bankruptcy restrictions order made against him or has not made any composition or arrangement with or for the benefit of his creditors or has not made any conveyance or assignment for the benefit of his creditors or does not appear unable to pay or to have no reasonable prospect of being able to pay, a debt within the meaning of section 268 of the Insolvency Act 1986, or article 242 of the Insolvency (Northern Ireland) Order 1989, or in Scotland has not granted a trust deed for creditors or become otherwise apparently insolvent, or is not the subject of a petition presented for sequestration of his estate, or is not the subject of any similar procedure under the law of any other state; (b) being a partnership constituted under Scots law has not granted a trust deed or become otherwise apparently insolvent, or is not the subject of a petition presented for sequestration of its estate; (c) being a company or any other entity within the meaning of section 255 of the Enterprise Act 2002 has not passed a resolution or is not the subject of an order by the court for the company's winding up otherwise than for the purpose of bona fide reconstruction or amalgamation, nor had a receiver, manager or administrator on behalf of a creditor appointed in respect of the company's business or any part thereof or is not the subject of similar procedures under the law of any other state; (d) has not been convicted of a criminal offence relating to the conduct of his business or profession; (e) has not committed an act of grave misconduct in the course of his business or profession; (f) has fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the organisation is established; (g) has fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established; (h) is not guilty of serious misrepresentation in providing any information required of him under this regulation; (i) in relation to procedures for the award of a public services contract, is licensed in the relevant State in which he is established or is a member of an organisation in that relevant State when the law of that relevant State prohibits the provision of the services to be provided under the contract by a person who is not so licensed or who is not such a member.
III.2.2) Economic and financial capacity
(a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking's overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
Information and formalities necessary for evaluating if requirements are met (If applicable) Information and formalities necessary for evaluating if requirements are met: Parts B and C of the PQQ provide in details the criteria for evaluation to be implemented in the assessment of proposals. The weighting is provided based on 3 categories: Sound (weight = 10%), Potential Risk (weight =5%) and Major Risk (weight = 0%). The highest score for the economic and financial capacity is 10%. Amongst the information that will be used for the evaluations are: Copy of last three years final lodged company accounts will be required from potential suppliers Contractual matters, namely, liquidated damages, termination of contract, and legal proceedings pending.
Minimum level(s) of standards possibly required (if applicable)
III.2.3) Technical capacity
Information and formalities necessary for evaluating if requirements are met (If applicable) The minimum level (s) of standards required can be found in Part D and E of the PQQ. Proposals (Expressions of Interests - EOI) should be provided to include details of personnel capacity (weight = 10%), breadth of experience from previous contracts of similar nature (weight = 20%), the speed of delivery from previous contracts or similar nature (weight = 15%), and the provision of case studies (two case studies with each weighted at 15%). EOI should also include details of quality assurance (QA), Internal Controls, Quality Assurance Certification (combined weight = 5%) and Project Management skills and capabilities and experience (10%). The above skills and experience will have to be, ideally, demonstrated against proven ability and experience in rail/transport economic modelling over the past four years. As detailed in the EOI
Minimum level(s) of standards possibly required (if applicable)
III.2.4) Reserved Contracts (if applicable) No
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession No
If yes, reference of the relevant law, regulation or administrative provision
III.3.2) Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service
IV.1) TYPE OF PROCEDURE Restricted procedure.
IV.1.2) Limitations on the number of operators that will be invited to tender or to participate (when applicable)
Envisaged number of operators
Or Envisaged minimum number 10
and, if appropriate, maximum number 16
Objective criteria for choosing the limited number of candidates: Companies who can demonstrate the experience expertise and capability to carry out the detailed modelling requirements.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria (please tick the relevant box(es)) A) Lowest Price
IV.2.2) An electronic auction will be used
If yes, additional information about electronic auction (if appropriate)
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1 File reference number attributed by the contracting entity (if applicable)
IV.3.2) Previous publication concerning the same contract No
If yes:
IV.3.2.1) Notice number in OJ:
Of
IV.3.2.2) Other previous publications
Notice number in OJ:
Of
IV.3.3) Conditions for obtaining specifications and additional documents (except for a DPS)
Time-limit for receipt of requests for documents or for accessing documents 22/06/2009
Time: 15:00
Payable documents No
If yes, Price (give figures only):
Currency
Terms and method of payment
IV.3.4) Time limit for receipt of tenders or requests to participate
Date 06/07/2009
Time 15:00
IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates 27/07/2009
IV.3.6) Language(s) in which tenders or requests to participate may be drawn up English
Other - third country
IV.3.8) Conditions for opening tenders
IV.3.8.1) Date, time and place
Date
Time
Place (if applicable)
IV.3.8.2) Persons authorised to be present at the opening of tenders (if applicable) No
If yes, authorised persons
| SECTION VI: COMPLEMENTARY INFORMATION |
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VI.1) THIS IS A RECURRENT PROCUREMENT (if applicable) No
If yes, estimated timing for further notices to be published:
VI.2) CONTRACT(S) RELATED TO A PROJECT AND / OR PROGRAMME FINANCED BY EU FUNDS No
If yes, reference to project(s) and / or programme(s)
VI.3) ADDITIONAL INFORMATION (if applicable) The Authority expressly reserves the rights; I. not to award any contract as a results of the procurement process commenced by publication of this notice; and II. To make whatever changes it may see fit to the content and structure of the tendering competition; and in no circumstances will the Authority be liable for any costs incurred by candidates. Request the Pre Qualification Questionnaire for Contract PPCA 09045 from the Contracting Authority named at Section 1 of this Notice. INFORMATION ABOUT LOTS LOT No 1 TITLE: NETWORK ECONOMIC MODELLING LOT No 2 TITLE: PLANET MODELLING 1) SHORT DESCRIPTION LOT 1 - NETWORK ECONOMIC MODELLING To provide generic rail economic modelling advice as described in Section II.1.5 but , generally, excluding use of the PLANET suite of models, unless the Contracting Authority sees that a specific project will benefit from a more extensive use of models including PLANET as part of delivering a more complete or broader advice or set of tools. LOT 2 - PLANET MODELLING LOT 2 within the framework agreement is designed to operate and maintain the PLANET suite of model on behalf of DfT and licensed third parties. PLANET is a suite of EMME/2 rail demand forecasting models owned by DfT and is used both by DfT and other organisations under licence. DfT seeks expertise in running, analysing and enhancing the PLANET models. A single supplier within the PLANET Lot will be the nominated Prime Contractor, responsible for maintaining version and quality control of the PLANET models, distributing documents and may also co-ordinate meetings at the request of the Department. It is envisaged that the PLANET models and all relevant documentation will be set up on a dedicated server or database at the Department for Transport, and uses of the model will be made from within the Department as far as is practical, unless licensed use is made by other parties, including non-LOT 2 contractors. The LOT 2 contractors will be the only parties capable of peer reviewing any PLANET related work on behalf of the Department, and in some cases the Department may request a party to seek a peer review using the LOT 2 framework in order to ensure that the model has been appropriately used and that the results are supported by an appropriate use of the version of the model that any party may have used. The Prime Contractor will have the responsibility of ensuring version control of all PLANET models. The LOT 2 Entitled Planet Modelling is Rail Specific work and will involve the use of various comparator models that are recognised as standard for modelling in support of the UK rail industry. GO reference: GO 09052622/01
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures Official name: Department for Transport, Postal Address: Great Minster House 76 Minshall Street, Town: London, Telephone: 02079442800, E-mail: ian.brown@dft.gsi.gov.uk, Contact Point(s): 3/23, For the attention of: IAN BROWN, Postal Code: SW1P 4DR, Country: UNITED KINGDOM, Fax: 02079442177, General address of the contracting authority (URL): www.dft.gov.uk, Address of the Buyer Profile (URL):
Body responsible for mediation procedures (if applicable)
VI.4.2) Lodging of appeals (please fill heading VI.4.2 OR if need be, heading VI.4.3)
Precise information on deadline(s) for lodging appeals: The Department ('the Contracting Authority') will incorporate a minimum ten calendar days standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenders to seek further debriefing from the Contracting Authority before the contract is entered into. Applicants have two working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. In the first instance such additional information should be requested from the address provided in part 1.1. Following that, if the parties cannot resolve the matter then it should be escalated to the Deputy Director of Procurement, Great Minster House, 76 Marsham Street, London, SW1P 4DR. If an appeal regarding the award of a contract has not been successfully resolved the Public Accounts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3) Service from which information about the lodging of appeals may be obtained
VI.5) DATE OF DISPATCH OF THIS NOTICE 26/06/2009
END OF NOTICE
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