Services Restricted Procedure Notice |
| SECTION I: CONTRACTING AUTHORITY |
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I.1) NAME, ADDRESSES AND CONTACT POINT(S) Official name: Department for Transport (DfT), Postal Address: Procurement Directorate. 3/23 graet Minster House, 76 Marsham Street, Town: London, Telephone: 0207 944 2800, E-mail: ian.brown@dft.gsi.gov.uk, Contact Point(s): Ian Brown, For the attention of: Ian Brown, Postal Code: SW1P 4DR, Country: UNITED KINGDOM, Fax: 0207944 2177, General address of the contracting authority (URL): www.dft.gov.uk, Address of the Buyer Profile (URL):
I.1.1) Further information can be obtained at As in I.1.
I.1.2) Specifications and additional documents (including documents for a Dynamic Purchasing System) can be obtained at As in I.1.
I.1.3) Tenders or requests to participate must be sent to As in I.1.
I.2.1) Type of contracting authority Ministry or any other national or federal authority, including their regional or local subdivisions
If 'other' please specify
I.2.2) Main activity or activities
If 'other' please specify Government Transport Policy
I.2.2) The contracting authority is purchasing on behalf of other contracting authorities? No
| SECTION II: OBJECT OF THE CONTRACT |
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II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority UK-London: Management of the Van Best Practice programme2009-12. *DUPLICATE*
II.1.2) Service Category 11.
II.1.2.1) Main place of performance The Van Best Practice programme is to be promoted across the whole of England (and potentially across UK). The sponsors are generally based at the London offices of the Department for Transport which would be the planned location for client management meetings.
NUTS Code UK.
II.1.3) The notice involves A public contract
II.1.4) Information on framework agreement (if appropriate)
Number
OR, if applicable, maximum number of participants to the framework agreement envisaged
II.1.4.1) Duration of the framework agreement (if appropriate)
Period in year(s)
OR month(s)
Justification for a framework agreement the duration of which exceeds four years
II.1.4.2) Estimated total value of purchases for the entire duration of the framework agreement (give figures only)
Estimated value excluding VAT
OR range: between
and
Currency
Frequency and value of the contracts to be awarded (if possible)
II.1.5) Short Description of the contract or purchase(s) The aim of the Van Best Practice (VBP) programme is to reduce the environmental impact of the van sector, including the reduction of CO2 and other emissions. The programme also aims to improve the operational efficiency of the van sector, safety and journey time reliability. The primary objectives are to identify, demonstrate, disseminate, embed and evaluate better practices that will reduce the environmental impact of vans operating in the freight and logistics industry. In 2008/09 the DfT undertook a pilot VBP study that researched the van sector and developed the first eight products to be promoted under the VBP programme (including best practice guides, case studies and software tools). These products are publication-ready. The pilot also developed an initial marketing strategy and the findings of initial research into the impact of the van sector and efficiency solutions, to be made available to the tenderers/ Contractor for consideration and use. The Awarding Authority wishes to appoint an organisation to manage the programme. The Contractor will be required to build a team and resources to deliver - Programme management, co-ordination, business planning and evaluation of effectiveness of individual aspects of the programme. Marketing and promotion of the programme, including design, development, printing and stock of supporting material and publicity. Technical input to the programme, including research, identification and quantification of best practice and its benefits. Manage and perform benchmarking surveys and other assessments of performance of the van sector. The Contractor will be asked to cost, develop and maintain a VBP webpage on the Government's website (Business Link) and a VBP newsletter. The scope of VBP is England but potentially across the United Kingdom. The Contractor may also be invited within the contracted period to undertake additional research of the efficiency and safety of the van sector. Project-management services other than for construction work. Energy-efficiency consultancy services. Performance review services. Technical publications. Promotional services. UNITED KINGDOMProject management consultancy services.
II.1.6) Common Procurement Vocabulary (CPV)
Main Object: 72224000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA)? Yes
II.1.8) Division into lots No
If yes, tenders should be submitted for
Lot No
II 1.9) Variants will be accepted No
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope (including all lots and options, if applicable) One or more contracts may be awarded. The whole project will be reviewed annually (with annual breakpoints) and evaluated at the end.
If known, estimated value excluding VAT (give figures only) 1800000
OR range: between
and
Currency GBP
II.2.2) Options (if applicable) Yes
If yes, description of these options The Awarding Authority reserves the right to, following the evaluation of the effectiveness of the service, look to award a contract for a repetition of the services in accordance with the relevant provisions of the UK Public Service Contracts Regulations/EC Directives.
If known, provisional timetable for recourse to these options: Period in month(s)
or day(s)
Number of possible renewals (if any):
or Range: between
and
If known, in the case of renewable contracts, estimated time-frame for subsequent contracts: in month(s)
and/or days (from the award of the contract)
II.3) DURATION OF THE CONTRACT OR TIME PERIOD FOR COMPLETION
Either: Period in months 32
And / or days
Or: Starting
And/or ending
| SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION |
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III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required (if applicable) Those selected to be invited to tender will be advised.
III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them Tenders are to be priced in Sterling and payment will only be made in Sterling
III.1.3) Legal form to be taken by the grouping of economic operators to whom the contract is to be awarded (if applicable)
The group will be required to nominate a lead partner with whom the Authority can contract, or form themselves into a single legal entity before the contract is awarded.
III.1.4) Other particular conditions to which performance of the contract is subject (if applicable)
If yes, description of particular conditions
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
Information and formalities necessary for evaluating if requirements are met Information and formalities necessary for evaluating if requirements are met A Statement as to whether any of the circumstances described in Article 45.1 (a-d) or 45.2 (a-g) of Directive 2004/18/EC(Regulations 23 of UK SI 2006 No.5) including, but not limited to, environmental issues apply; the full range of statements for the personal situation can be found at Part G of the Pre-Qualification Questionnaire.
III.2.2) Economic and financial capacity
Information and formalities necessary for evaluating if requirements are met (If applicable)
Minimum level(s) of standards possibly required (if applicable) The minimum level of economic and financial capacity required can be found in Parts B and C of the Pre-Qualification Questionnaire. Weighting is based on three categories: Sound (10% weighting), Potential Risk (5%) or Major Risk (Fail). The highest score for economic and financial capacity is 10%.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if requirements are met (If applicable)
Minimum level(s) of standards possibly required (if applicable) The minimum level of technical capacity required can be found in Part D of the Pre-Qualification Questionnaire. Expressions of Interest (EOI) should be provided to include details of personnel capacity (5% weighting), previous contracts showing evidence of breadth of experience (5%), evidence of timely delivery (5%) and references (10%); and the provision of case studies (60%). The highest score for technical capacity is 85%. III.2.4) Additional requirements Additional requirements can be found in Part E of the Pre-Qualification Questionnaire. EOI should be provided to include details of Quality Assurance systems and Internal Controls (combined weighting of 5%).
III.2.4) Reserved Contracts (if applicable) No
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession No
If yes, reference of the relevant law, regulation or administrative provision
III.3.2) Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service No
IV.1) TYPE OF PROCEDURE Restricted procedure.
IV.1.2) Limitations on the number of operators that will be invited to tender or to participate (when applicable)
Envisaged number of operators
Or Envisaged minimum number 5
and, if appropriate, maximum number 10
Objective criteria for choosing the limited number of candidates:
IV.2) AWARD CRITERIA
IV.2.1) Award criteria (please tick the relevant box(es)) B) The most economically advantageous tender in terms of: B2) the criteria as stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used No
If yes, additional information about electronic auction (if appropriate)
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1 File reference number attributed by the contracting entity (if applicable)
IV.3.2) Previous publication concerning the same contract No
If yes:
IV.3.2.1) Notice number in OJ:
Of
IV.3.2.2) Other previous publications
Notice number in OJ:
Of
IV.3.3) Conditions for obtaining specifications and additional documents (except for a DPS)
Time-limit for receipt of requests for documents or for accessing documents 15/04/2009
Time: 12:00
Payable documents No
If yes, Price (give figures only):
Currency
Terms and method of payment
IV.3.4) Time limit for receipt of tenders or requests to participate
Date 01/05/2009
Time 12:00
IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates 21/05/2009
IV.3.6) Language(s) in which tenders or requests to participate may be drawn up English
Other - third country
IV.3.8) Conditions for opening tenders
IV.3.8.1) Date, time and place
Date
Time
Place (if applicable)
IV.3.8.2) Persons authorised to be present at the opening of tenders (if applicable)
If yes, authorised persons
| SECTION VI: COMPLEMENTARY INFORMATION |
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VI.1) THIS IS A RECURRENT PROCUREMENT (if applicable) No
If yes, estimated timing for further notices to be published:
VI.2) CONTRACT(S) RELATED TO A PROJECT AND / OR PROGRAMME FINANCED BY EU FUNDS No
If yes, reference to project(s) and / or programme(s)
VI.3) ADDITIONAL INFORMATION (if applicable) V1.4 The authority expressly reserves the rights; i. not to award any contract as a result of the procurement process commenced by publication of this notice; and ii. To make whatever changes it may see fit to the content and structure of the tendering competition; and in no circumstances will the authority be liable for any costs incurred by the candidates Request the Pre Qualification Questionnaire for Contract PPCA 09123 from the Contracting Authority named at Section 1 of this Notice GO reference: GO 09032729/01
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures
Body responsible for mediation procedures (if applicable)
VI.4.2) Lodging of appeals (please fill heading VI.4.2 OR if need be, heading VI.4.3)
Precise information on deadline(s) for lodging appeals: The Department for Transport will incorporate a minimum ten calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have two working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of three working days before the expiry of the standstill period. In the first instance such additional information should be required from the address provided in part I.1. Following that, if the parties still cannot resolve the matter then it should be escalated to the Deputy Director of Procurement, Great Minster House, 76 Marsham Street, London SW1P 4DR. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3) Service from which information about the lodging of appeals may be obtained
VI.5) DATE OF DISPATCH OF THIS NOTICE 27/03/2009
END OF NOTICE
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