Services Restricted Procedure Notice |
| SECTION I: CONTRACTING AUTHORITY |
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I.1) NAME, ADDRESSES AND CONTACT POINT(S) Official name: Department for Transport (DfT), Postal Address: Procurement Directorate 3/23 Great Minster House, 76 Marsham Street, Town: London, Telephone: 0207 7944 2669, E-mail: CONTRACTSTEAMA@dft.gsi.gov.uk, Contact Point(s): Richard Jobling, For the attention of: Richard Jobling, Postal Code: SW1P 4DR, Country: UNITED KINGDOM, Fax: 020 7944 2177, General address of the contracting authority (URL): www.dft.gov.uk, Address of the Buyer Profile (URL): www.dft.g2b.info
I.1.1) Further information can be obtained at As in I.1.
I.1.2) Specifications and additional documents (including documents for a Dynamic Purchasing System) can be obtained at As in I.1.
I.1.3) Tenders or requests to participate must be sent to As in I.1.
I.2.1) Type of contracting authority Ministry or any other national or federal authority, including their regional or local subdivisions
If 'other' please specify
I.2.2) Main activity or activities
Other
If 'other' please specify Government Transport policy
I.2.2) The contracting authority is purchasing on behalf of other contracting authorities? Yes
| SECTION II: OBJECT OF THE CONTRACT |
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II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority UK-London: Occupational Health and Well-Being Advisory Service
II.1.2) Service Category 25.
II.1.2.1) Main place of performance Primarily for the Department for Transport (DfT) , including three of its Agencies (Driving Standards Agency, Highways Agency and Vehicle Certification Agency). Other DfT Agencies and non departmental bodies, as well as other government departments and their agencies and non departmental bodies will be be able by agreement to use the contract. The Headquarters of DfT are at Great Minster House, 76 Marsham Street, London SW1P 4DR with offices at Hastings, Woking, Southampton, Farnborough and Derby. DfT's agencies, corporations and bodies have centres and staff at various locations including Bristol, Southampton, Hastings, Bedford, Dorking, Birmingham, Nottingham, Manchester and Leeds.
NUTS Code UK.
II.1.3) The notice involves A public contract
II.1.4) Information on framework agreement (if appropriate)
Number
OR, if applicable, maximum number of participants to the framework agreement envisaged
II.1.4.1) Duration of the framework agreement (if appropriate)
Period in year(s)
OR month(s)
Justification for a framework agreement the duration of which exceeds four years
II.1.4.2) Estimated total value of purchases for the entire duration of the framework agreement (give figures only)
Estimated value excluding VAT
OR range: between
and
Currency
Frequency and value of the contracts to be awarded (if possible)
II.1.5) Short Description of the contract or purchase(s) The requirement is to provide the service to the DfT Central Department, Driving Standards Agency, Highways Agency and Vehicle Certification Agency, although other DfT Agencies and other central government contracting authorities may be able to use the contract, subject to agreement. The contract is to provide a proactive occupational health and well-being service to maximise attendance and well being of staff. The intention is to award to a single contractor. The core service will include: support in the management of sick absence cases, pre-employment medical screening, provision of well-being advice and campaigns, counselling and advice on Disability Discrimination Act reasonable adjustments. Staff may also be referred for a range of other possible assessments and advice. An additional requirement that may be a core service to part of the organisation will be the provision of a nurse, from 8am to 4pm Mondays to Fridays, to whom those absent sick can report via telephone in the first instance. The nurse would provide ongoing advice and monitoring and liaise with line management through out any absence.
II.1.6) Common Procurement Vocabulary (CPV)
Main Object: 85147000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA)? Yes
II.1.8) Division into lots No
If yes, tenders should be submitted for
Lot No
II 1.9) Variants will be accepted No
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope (including all lots and options, if applicable) The duration of the contract will be for a period of 3 years with the option to extend at the Department's discretion a further year. It is anticipated that the Central Department and the three participating Agencies will spend between 1,250,000 GBP and 1,750,000 GBP over the three years of the contract. If others wish to use the contract this may increase the value by up to a further 500,000 GBP.
If known, estimated value excluding VAT (give figures only)
OR range: between
and
Currency
II.2.2) Options (if applicable)
If yes, description of these options
If known, provisional timetable for recourse to these options: Period in month(s)
or day(s)
Number of possible renewals (if any):
or Range: between
and
If known, in the case of renewable contracts, estimated time-frame for subsequent contracts: in month(s)
and/or days (from the award of the contract)
II.3) DURATION OF THE CONTRACT OR TIME PERIOD FOR COMPLETION
Either: Period in months 36
And / or days
Or: Starting
And/or ending
| SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION |
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III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required (if applicable)
III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them
III.1.3) Legal form to be taken by the grouping of economic operators to whom the contract is to be awarded (if applicable)
III.1.4) Other particular conditions to which performance of the contract is subject (if applicable) No
If yes, description of particular conditions
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
Information and formalities necessary for evaluating if requirements are met Whether any of the circumstances described in Article 45.1 (a - d) or 45.2 (a - g) of Directive 2004/18/EC (Regulation 23 of UK SI 2006 No.5) including, but not limited to, environmental issues, apply; Certificate of enrolment on the professional or trade register under the conditions laid down by the laws of the Member State in which he is established, for instance on the Register of Companies in the United Kingdom and Ireland or declaration on oath or solemn declaration; Extract from the "judicial record" or, failing this, an equivalent document issued by a competent judicial or legal authority in the country of origin or the country whence that person comes, or declaration on oath or solemn declaration. The full range of statements for the personal situation of organisations is included at Part G of the Pre Qualification Questionnaire.
III.2.2) Economic and financial capacity
Information and formalities necessary for evaluating if requirements are met (If applicable) The Department is requesting that organisations should have a minimum of 2.2 million GBP annual turnover. Organisations that do not pass the financial capacity test will not be invited to tender.
Minimum level(s) of standards possibly required (if applicable) As Per Pre Qualification Questionnaire.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if requirements are met (If applicable) Expressions of interest should address the following criteria: 1) The relevant experience and the track record of the organisation in conducting similar work in the last three years in a similar sized or larger complex, organisation including contacts for references which may be taken up without further reference to the applicant (50%); 2) Examples of how suppliers have contributed to reducing sickness absence levels in other organisations (30%); 3) Relevant experience in providing support and guidance on well-being initiatives (15%); 4)Part E of Pre-Qualification Questionnaire specific questions (5%)
Minimum level(s) of standards possibly required (if applicable) As Per Pre Qualification Questionnaire
III.2.4) Reserved Contracts (if applicable) No
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession Yes
If yes, reference of the relevant law, regulation or administrative provision Medical Services
III.3.2) Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service Yes
IV.1) TYPE OF PROCEDURE Restricted procedure.
IV.1.2) Limitations on the number of operators that will be invited to tender or to participate (when applicable)
Envisaged number of operators
Or Envisaged minimum number 3
and, if appropriate, maximum number 5
Objective criteria for choosing the limited number of candidates:
IV.2) AWARD CRITERIA
IV.2.1) Award criteria (please tick the relevant box(es)) B) The most economically advantageous tender in terms of:
B1) the criteria as stated below:
1) Comprehensiveness: clear understanding of the requirement, ability to provide for core and call off services,an understanding of problems or issues that may arise and how to overcome them, ability to meet key performance indicators. Weighting: 30%.
2) Overall pricing. Weighting: 25%.
3) Bidder's response to scenarios, based on actual cases, indicating the type of advice they would give and the approach they would adopt. Weighting: 20%.
4) Evidence that the proposal will provide effective solutions to reducing sick absence levels and offering well being programmes to deliver a successful contract. Weighting: 15%.
5) Demonstrating an understanding of the culture of the DfT and its Agencies and the ability to work with the DfT. Weighting: 10%.
In descending order of priority: No.
IV.2.2) An electronic auction will be used No
If yes, additional information about electronic auction (if appropriate)
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1 File reference number attributed by the contracting entity (if applicable) The contract reference is PPCA09007. Organisations wishing to express an interest to be invited to tender should request a Pre Qualification Questionnaire from CONTRACTSTEAMA@dft.gsi.gov.uk before noon on 13 March 2009.
IV.3.2) Previous publication concerning the same contract
If yes:
IV.3.2.1) Notice number in OJ:
Of
IV.3.2.2) Other previous publications
Notice number in OJ:
Of
IV.3.3) Conditions for obtaining specifications and additional documents (except for a DPS)
Time-limit for receipt of requests for documents or for accessing documents 13/03/2009
Time: 12:00
Payable documents No
If yes, Price (give figures only):
Currency
Terms and method of payment
IV.3.4) Time limit for receipt of tenders or requests to participate
Date 16/03/2009
Time 12:00
IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates 25/03/2009
IV.3.6) Language(s) in which tenders or requests to participate may be drawn up English
Other - third country
IV.3.8) Conditions for opening tenders
IV.3.8.1) Date, time and place
Date 29/04/2009
Time 12:00
Place (if applicable) Procurement Directorate 3/27 Great Minster House 76 Marsham Street London SW1P 4DR
IV.3.8.2) Persons authorised to be present at the opening of tenders (if applicable) No
If yes, authorised persons
| SECTION VI: COMPLEMENTARY INFORMATION |
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VI.1) THIS IS A RECURRENT PROCUREMENT (if applicable) No
If yes, estimated timing for further notices to be published:
VI.2) CONTRACT(S) RELATED TO A PROJECT AND / OR PROGRAMME FINANCED BY EU FUNDS No
If yes, reference to project(s) and / or programme(s)
VI.3) ADDITIONAL INFORMATION (if applicable) Organisations wishing to express an interest to bid should e-mail to CONTRACTSTEAMA@dft.gsi.gov.uk to obtain a Pre Qualification Questionnaire by midday on Friday 13 March 2009. All questions relating to the competition must be addressed in the first instance to CONTRACTSTEAMA@dft.gsi.gov.uk. The authority expressly reserves the rights: (1) Not to award any contract as a result of the procurement process commenced by the publication of this notice; (2) In no circumstances will the authority be liable for any costs incurred by the candidates GO reference: GO 09021307/01
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures
Body responsible for mediation procedures (if applicable)
VI.4.2) Lodging of appeals (please fill heading VI.4.2 OR if need be, heading VI.4.3)
Precise information on deadline(s) for lodging appeals: The Department for Transport will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. In the first instance such additional information should be required from the address provided in part 1.1. Following that if the parties still cannot resolve the matter then it should be escalated to the Deputy Director of Procurement, Great Minster House, 76 Marsham Street, London SW1P 4DR. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3) Service from which information about the lodging of appeals may be obtained
VI.5) DATE OF DISPATCH OF THIS NOTICE 13/02/2009
END OF NOTICE
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