Services Restricted Procedure Notice |
| SECTION I: CONTRACTING AUTHORITY |
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I.1) NAME, ADDRESSES AND CONTACT POINT(S) Official name: Department for Transport (DfT), Postal Address: Procurement Directorate 3/23 Great Minster House, 76 Marsham Street,, Town: London, Telephone: 020 7944 2847, E-mail: Andrew.Rowland@dft.gsi.gov.uk, Contact Point(s): Andrew Rowland, For the attention of: Andrew Rowland, Postal Code: SW1P 4DR, Country: UNITED KINGDOM, Fax: 020 7944 2177, General address of the contracting authority (URL): www.dft.gov.uk, Address of the Buyer Profile (URL): .
I.1.1) Further information can be obtained at As in I.1.
I.1.2) Specifications and additional documents (including documents for a Dynamic Purchasing System) can be obtained at
I.1.3) Tenders or requests to participate must be sent to As in I.1.
I.2.1) Type of contracting authority Ministry or any other national or federal authority, including their regional or local subdivisions
If 'other' please specify
I.2.2) Main activity or activities
Other
If 'other' please specify Government Transport Policy
I.2.2) The contracting authority is purchasing on behalf of other contracting authorities? No
| SECTION II: OBJECT OF THE CONTRACT |
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II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority UK-London: Management of Maritime Statistics Data Collection System for Port Traffic Statistics.
II.1.2) Service Category 10.
II.1.2.1) Main place of performance Data will be collected, mainly by electronic methods, from shipping operators, lines and agents, and port operators in the United Kingdom, processed, and delivered to the Department for Transport in London.
NUTS Code UK.
II.1.3) The notice involves A public contract
II.1.4) Information on framework agreement (if appropriate)
Number
OR, if applicable, maximum number of participants to the framework agreement envisaged
II.1.4.1) Duration of the framework agreement (if appropriate)
Period in year(s)
OR month(s)
Justification for a framework agreement the duration of which exceeds four years
II.1.4.2) Estimated total value of purchases for the entire duration of the framework agreement (give figures only)
Estimated value excluding VAT
OR range: between
and
Currency
Frequency and value of the contracts to be awarded (if possible)
II.1.5) Short Description of the contract or purchase(s) Statistical services. Contract is for a collection agent to act on behalf of the UK Department for Transport (DfT) in collecting mmaritime statistics on port traffic to meet UK and EU needs. The data collected closely correspond to the requirements of Council Directive 95/64/EEC. Data will be collected from shipping operators, lines and agents, and port operators. The systems for carrying out this activity are in place and data has been collected since 1 January 2000 by contractors working for the DfT. The collection agent will be required to run the existing data collection systems from 1 January 2010 to 31 December 2012. Background information: Results from the data collection are produced and published by DfT in Chapters 1-4 of the annual publication "Maritime Statistics": http://www.dft.gov.uk/pgr/statistics/dat Advice for data providers is given on the UK Maritime Statistics web site: http://www.maritimestatistics.co.uk/ A quality review of the Maritime Statistics System was published in 2007: http://www.dft.gov.uk/pgr/statistics/sta
II.1.6) Common Procurement Vocabulary (CPV)
Main Object: 72314000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA)? Yes
II.1.8) Division into lots No
If yes, tenders should be submitted for
Lot No
II 1.9) Variants will be accepted No
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope (including all lots and options, if applicable) The contract will be awarded by the DfT for 3 years, with the option to exteend at the Department's discretion a further 2 years.
If known, estimated value excluding VAT (give figures only) 400000
OR range: between
and
Currency GBP
II.2.2) Options (if applicable) No
If yes, description of these options
If known, provisional timetable for recourse to these options: Period in month(s)
or day(s)
Number of possible renewals (if any):
or Range: between
and
If known, in the case of renewable contracts, estimated time-frame for subsequent contracts: in month(s)
and/or days (from the award of the contract)
II.3) DURATION OF THE CONTRACT OR TIME PERIOD FOR COMPLETION
Either: Period in months 36
And / or days
Or: Starting
And/or ending
| SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION |
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III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required (if applicable) Applicants invited to tender will be advised.
III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them Tenders are to be priced in Sterling and payment will only be made in Sterling.The successful supplier will be paid on the completion of phases of the project as follows: 1. Quarterly in arrears for the successful delivery of the core services specified in the contract; 2. On successful delivery of any additional work agreed and carried out under the call-off element of the contract.
III.1.3) Legal form to be taken by the grouping of economic operators to whom the contract is to be awarded (if applicable)
Joint and several liability
III.1.4) Other particular conditions to which performance of the contract is subject (if applicable) No
If yes, description of particular conditions
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
Information and formalities necessary for evaluating if requirements are met Whether any of the circumstances described in Article 45.1 (a-d) or 45.2 (a-g) of Directive 2004/18/EC (Regulation 23 of UK SI 2006 No.5) including, but not limited to, environmental issues, apply; Certificate of enrolment on the professional or trade register under the conditions laid down by the laws of the Member State in which he is established, for instance on the Register of Companies in the United Kingdom and Ireland or declaration on oath or solemn declaration; Extract from the "judicial record" or, failing this, an equivalent document issued by a competent judicial or legal authority in the country of origin or the ccountry whence that person comes, or declaration on oath or solemn deeclaration.
III.2.2) Economic and financial capacity
(a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
Information and formalities necessary for evaluating if requirements are met (If applicable) Please supply: (i) The most recent audited accounts that cover the last two years of trading, or for the period that is available if trading for less than two years; (ii) A statement of the organisation's turnover, Profit & Loss and cash flow position for the most recent full year of trading (or part year if full year not applicable) and an end period balance sheet, where this information is not available in an audited form at (i); (iii) Where (ii) cannot be provided, a statement of the orgaanisation's cash flow forecast for the current year and a bank letter outlining the current cash and credit facility position; (iv) if applicable, the above financial information (i to iii) must also be provided in respect of the organisation's ultimate parent company. Two hard copies of any information must be forwarded with the application (unless the applicant has recently supplied the information) if the applicant is to be considered as a potential tenderer.
Minimum level(s) of standards possibly required (if applicable) The capacity to deliver the services will be 25% of the value of the previous year's turnover. Financial assessments - Pass/Fail. Organisations that do not pass the financial caapacity test will not be invited to tender.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if requirements are met (If applicable) Expressions of intereest must address the following: 1) Provide brief details of projects carried out involving similar data collection work in the last three years, including contacts for refernces which may be taken up without further reference to the applicant (40%); 2) Examples of how in these projects, suppliers have ensured delivery of (i)high quality data and results (20%)(ii) positive stakeholder relationships (20%) (iii) reliable and resilient service delivery (20%). Further details for expression of interest applications are at V1.3 Additional Information.
Minimum level(s) of standards possibly required (if applicable)
III.2.4) Reserved Contracts (if applicable) No
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession No
If yes, reference of the relevant law, regulation or administrative provision
III.3.2) Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service Yes
IV.1) TYPE OF PROCEDURE Restricted procedure.
IV.1.2) Limitations on the number of operators that will be invited to tender or to participate (when applicable)
Envisaged number of operators
Or Envisaged minimum number 3
and, if appropriate, maximum number 6
Objective criteria for choosing the limited number of candidates:
IV.2) AWARD CRITERIA
IV.2.1) Award criteria (please tick the relevant box(es)) B) The most economically advantageous tender in terms of: B2) the criteria as stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used No
If yes, additional information about electronic auction (if appropriate)
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1 File reference number attributed by the contracting entity (if applicable) PPCA09136
IV.3.2) Previous publication concerning the same contract No
If yes:
IV.3.2.1) Notice number in OJ:
Of
IV.3.2.2) Other previous publications
Notice number in OJ:
Of
IV.3.3) Conditions for obtaining specifications and additional documents (except for a DPS)
Time-limit for receipt of requests for documents or for accessing documents
Time:
Payable documents No
If yes, Price (give figures only):
Currency
Terms and method of payment
IV.3.4) Time limit for receipt of tenders or requests to participate
Date 23/02/2009
Time 12:00
IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates 10/03/2009
IV.3.6) Language(s) in which tenders or requests to participate may be drawn up English
Other - third country
IV.3.8) Conditions for opening tenders
IV.3.8.1) Date, time and place
Date
Time
Place (if applicable) To be advised. Procurement Directorate, 3/27 Great Minster House, 76 Marsham Street, London SW1P 4DR.
IV.3.8.2) Persons authorised to be present at the opening of tenders (if applicable) No
If yes, authorised persons
| SECTION VI: COMPLEMENTARY INFORMATION |
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VI.1) THIS IS A RECURRENT PROCUREMENT (if applicable) No
If yes, estimated timing for further notices to be published:
VI.2) CONTRACT(S) RELATED TO A PROJECT AND / OR PROGRAMME FINANCED BY EU FUNDS No
If yes, reference to project(s) and / or programme(s)
VI.3) ADDITIONAL INFORMATION (if applicable) In order to respond to this advert, the DfT requires THREE HARD COPIES of your response to section III(2.1, 2.2 & 2.3) No Pre Qualification Questionnaire will be issued. In response to Technical Capacity III(2.3), we would prefer organisations to limit their expressions of interest submission to no more than 12 A4 pages. The following should be included in the submission for technical capacity: Applicants full name, business address and telephone number; A key contact name (and stataus), telephone and fax number and e-mail address; Length of time trading; VAT registration number (if applicable). The authority expressly reserves the rights: (1) Not to award any contract as a result of the procurement process commenced by the publication of this notice; (2) In no circumstances will the authority be liable for any costs incurred by the candidates. GO reference: GO 09011516/01
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures
Body responsible for mediation procedures (if applicable)
VI.4.2) Lodging of appeals (please fill heading VI.4.2 OR if need be, heading VI.4.3)
Precise information on deadline(s) for lodging appeals: The Department for Transport will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. In the first instance such additional information should be required from the address provided in part 1.1. Following that if the parties still cannot resolve the matter then it should be escalated to the Deputy Director of Procurement, Great Minster House, 76 Marsham Street, London SSW1P 4DR. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3) Service from which information about the lodging of appeals may be obtained
VI.5) DATE OF DISPATCH OF THIS NOTICE 15/01/2009
END OF NOTICE
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