Services Restricted Procedure Notice |
| SECTION I: CONTRACTING AUTHORITY |
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I.1) NAME, ADDRESSES AND CONTACT POINT(S) Official name: Department for Transport (DfT), Postal Address: Procurement Directorate 3/23 Great Minster House, 76 Marsham Street, Town: London, Telephone: 0207 7944 2669, E-mail: richard.jobling@dft.gsi.gov.uk, Contact Point(s): Richard Jobling, For the attention of: Richard Jobling, Postal Code: SW1P 4DR, Country: UNITED KINGDOM, Fax: 020 7944 2177, General address of the contracting authority (URL): www.dft.gov.uk, Address of the Buyer Profile (URL): www.dft.g2b.info
I.1.1) Further information can be obtained at As in I.1.
I.1.2) Specifications and additional documents (including documents for a Dynamic Purchasing System) can be obtained at
I.1.3) Tenders or requests to participate must be sent to Official name: Department for Transport (DfT), Postal Address: Procurement Directorate 3/27 Great Minster House, 76 Marsham Street, Town: London, Telephone: 020 7944 3907, E-mail: jim.cross@dft.gsi.gov.uk, Contact Point(s): Jim Cross, For the attention of: Jim Cross, Postal Code: SW1P 4DR, Country: UNITED KINGDOM, Fax: 020 7944 2177, General address of the contracting authority (URL): www.dft.gov.uk, Address of the Buyer Profile (URL):
I.2.1) Type of contracting authority Ministry or any other national or federal authority, including their regional or local subdivisions
If 'other' please specify
I.2.2) Main activity or activities
Other
If 'other' please specify Government Transport Policy
I.2.2) The contracting authority is purchasing on behalf of other contracting authorities? Yes
| SECTION II: OBJECT OF THE CONTRACT |
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II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority UK-London: Reward Strategy and Benefits Project
II.1.2) Service Category 27.
II.1.2.1) Main place of performance London. Primary aim is the Department for Transport including its Agencies. Other government departments and their agencies and non departmental bodies will be open by agreement to use the contract.
NUTS Code UK.
II.1.3) The notice involves A public contract
II.1.4) Information on framework agreement (if appropriate)
Number
OR, if applicable, maximum number of participants to the framework agreement envisaged
II.1.4.1) Duration of the framework agreement (if appropriate)
Period in year(s)
OR month(s)
Justification for a framework agreement the duration of which exceeds four years
II.1.4.2) Estimated total value of purchases for the entire duration of the framework agreement (give figures only)
Estimated value excluding VAT
OR range: between
and
Currency
Frequency and value of the contracts to be awarded (if possible)
II.1.5) Short Description of the contract or purchase(s) This is a Human Resources related requirement for the Central Department for Transport and its Agencies, should they wish to participate. The contract is for the provision of the following services: Consultancy support and expertise in the creation of a flexible benefits system for the Central Department; Design, marketing and production of reward communications material - and associated branding; Development and implementation of an on-line benefits platform, accessible via the Internet. This platform should include a tool that allows employees to see the total value of their reward package (a total reward statement), participate in salary sacrifice benefit programmes and a pension modelling tool for employees; The provision of a voluntary benefits solution(which can be sub contracted), where employees can gain discounts on goods and services, to be accessed and integrated with the on-line benefits platform; and Administration of the platform and employee choices. Human resources management consultancy services.
II.1.6) Common Procurement Vocabulary (CPV)
Main Object: 79414000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA)? Yes
II.1.8) Division into lots No
If yes, tenders should be submitted for
Lot No
II 1.9) Variants will be accepted No
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope (including all lots and options, if applicable) The contract will be awarded by the DfT for 3 years, with the option to extend at the Department's discretion a further 2 years. It is anticipated that the major user the Central Department for Transport will spend approx 750,000 GBP over the three years of the contract, and a potential further 375,000 GBP for a two year extension if taken up. If other Govt.Departments use the contract this may increase the total value by a further 50%.
If known, estimated value excluding VAT (give figures only)
OR range: between
and
Currency
II.2.2) Options (if applicable) No
If yes, description of these options
If known, provisional timetable for recourse to these options: Period in month(s)
or day(s)
Number of possible renewals (if any):
or Range: between
and
If known, in the case of renewable contracts, estimated time-frame for subsequent contracts: in month(s)
and/or days (from the award of the contract)
II.3) DURATION OF THE CONTRACT OR TIME PERIOD FOR COMPLETION
Either: Period in months 36
And / or days
Or: Starting
And/or ending
| SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION |
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III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required (if applicable) Applicants invited to tender will be advised.
III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them Tenders are to be priced in Sterling and payment will only be made in Sterling. The successful supplier will be paid on the completion of phases of the project as follows: 1.Consultancy and presentation of flexible benefits solution; 2.Acceptance of the marketing/brand/design work; 3.Successful implementation of on-line platform with total reward statements, pension modelling tool, salary sacrifice tool and integrated link to a voluntary benefits solution; 4.Successful implementation of the flexible benefits system onto the on-line platform.
III.1.3) Legal form to be taken by the grouping of economic operators to whom the contract is to be awarded (if applicable)
Joint and several liability
III.1.4) Other particular conditions to which performance of the contract is subject (if applicable) No
If yes, description of particular conditions
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
Information and formalities necessary for evaluating if requirements are met Whether any of the circumstances described in Article 45.1 (a - d) or 45.2 (a - g) of Directive 2004/18/EC (Regulation 23 of UK SI 2006 No.5) including, but not limited to, environmental issues, apply; Certificate of enrolment on the professional or trade register under the conditions laid down by the laws of the Member State in which he is established, for instance on the Register of Companies in the United Kingdom and Ireland or declaration on oath or solemn declaration; Extract from the "judicial record" or, failing this, an equivalent document issued by a competent judicial or legal authority in the country of origin or the country whence that person comes, or declaration on oath or solemn declaration.
III.2.2) Economic and financial capacity
(a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
Information and formalities necessary for evaluating if requirements are met (If applicable) Please supply: (i)The most recent audited accounts that cover the last two years of trading, or for the period that is available if trading for less than two years; (ii)A statement of the organisation's turnover, Profit & Loss and cash flow position for the most recent full year of trading (or part year if full year not applicable) and an end period balance sheet, where this information is not available in an audited form at (i); (iii) Where (ii) cannot be provided, a statement of the organisation's cash flow forecast for the current year and a bank letter outlining the current cash and credit facility position; (iv) If applicable, the above financial information (i to iii) must also be provided in respect of the organisation's ultimate parent company. Two hard copies of any information must be forwarded with the application (unless the applicant has recently supplied the information) if the applicant is to be considered as a potential tenderer.
Minimum level(s) of standards possibly required (if applicable) Organisations should have a minimum of 1 million GBP turnover. Financial assessments - Pass/Fail. Organisations that do not pass the financial capacity test will not be invited to tender.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if requirements are met (If applicable) Expressions of interest should address the following criteria: 1) The relevant experience and the track record of the organisation in conducting similar work in the last three years in a similar sized or larger complex, unionised organisation including contacts for references which may be taken up without further reference to the applicant(60%); 2) Examples of how in these organisations, suppliers have used their creativity, innovation and technical IT platforms to introduce solutions that fitted the needs of those organisations(40%). Further details for express of interest applications are at VI.3 Additional Information.
Minimum level(s) of standards possibly required (if applicable)
III.2.4) Reserved Contracts (if applicable) No
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession
If yes, reference of the relevant law, regulation or administrative provision
III.3.2) Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service Yes
IV.1) TYPE OF PROCEDURE Restricted procedure.
IV.1.2) Limitations on the number of operators that will be invited to tender or to participate (when applicable)
Envisaged number of operators
Or Envisaged minimum number 3
and, if appropriate, maximum number 5
Objective criteria for choosing the limited number of candidates:
IV.2) AWARD CRITERIA
IV.2.1) Award criteria (please tick the relevant box(es)) B) The most economically advantageous tender in terms of:
B1) the criteria as stated below:
1) Overall price; including development, set up costs, maintenance and change costs if required during the life of the contract and future innovations and additions to the platform.. Weighting: 20%.
2) Degree of understanding and interpretation of the requirement, demonstrated by innovative options for how the Department might introduce a flexible benefits solution for its employees and an understanding of the tax implications.. Weighting: 15%.
3) Functionality of the on-line benefits platform, including the range of facilities, any customisation limitations and the management information it offers.. Weighting: 15%.
4) Range and quality of voluntary benefits offer.. Weighting: 15%.
5) Experience, knowledge and skills of consultants and other employees who will be conducting the work.. Weighting: 15%.
6) Quality, ease and availability of any administration or helpdesk processes both for the Department and its employees.. Weighting: 10%.
7) Project Plan, and quality assurance process.. Weighting: 10%.
In descending order of priority: No.
IV.2.2) An electronic auction will be used No
If yes, additional information about electronic auction (if appropriate)
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1 File reference number attributed by the contracting entity (if applicable) PPCA08109
IV.3.2) Previous publication concerning the same contract No
If yes:
IV.3.2.1) Notice number in OJ:
Of
IV.3.2.2) Other previous publications
Notice number in OJ:
Of
IV.3.3) Conditions for obtaining specifications and additional documents (except for a DPS)
Time-limit for receipt of requests for documents or for accessing documents 08/12/2008
Time: 17:00
Payable documents No
If yes, Price (give figures only):
Currency
Terms and method of payment
IV.3.4) Time limit for receipt of tenders or requests to participate
Date 11/12/2008
Time 12:00
IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates 18/12/2008
IV.3.6) Language(s) in which tenders or requests to participate may be drawn up English
Other - third country
IV.3.8) Conditions for opening tenders
IV.3.8.1) Date, time and place
Date 23/01/2009
Time 12:00
Place (if applicable) Procurement Directorate 3/27 Great Minster House 76 Marsham Street London SW1P 4DR
IV.3.8.2) Persons authorised to be present at the opening of tenders (if applicable) No
If yes, authorised persons
| SECTION VI: COMPLEMENTARY INFORMATION |
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VI.1) THIS IS A RECURRENT PROCUREMENT (if applicable) No
If yes, estimated timing for further notices to be published:
VI.2) CONTRACT(S) RELATED TO A PROJECT AND / OR PROGRAMME FINANCED BY EU FUNDS No
If yes, reference to project(s) and / or programme(s)
VI.3) ADDITIONAL INFORMATION (if applicable) In order to respond to this advert, The DfT requires THREE HARD COPIES of your response to section III(2.1,2.2 & 2.3) No Pre Qualification Questionnaire will be issued. In response to Technical Capacity III(2.3), we would prefer organisations to limit their expressions of interest submission to no more than 12 A4 pages. The following should be included in the submission for technical capacity: Applicants full name, business address and telephone number; A key contact name (and status), telephone and fax number and e-mail address; Length of time trading; VAT registration number (if applicable). The authority expressly reserves the rights: (1) Not to award any contract as a result of the procurement process commenced by the publication of this notice; (2) In no circumstances will the authority be liable for any costs incurred by the candidates. GO reference: GO 08111125/01
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures
Body responsible for mediation procedures (if applicable)
VI.4.2) Lodging of appeals (please fill heading VI.4.2 OR if need be, heading VI.4.3)
Precise information on deadline(s) for lodging appeals: Precise information on deadline(s) for lodging appeals: The Department for Transport will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be required from the address provided in part 1.1. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages.
VI.4.3) Service from which information about the lodging of appeals may be obtained
VI.5) DATE OF DISPATCH OF THIS NOTICE 11/11/2008
END OF NOTICE
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