Services Restricted Procedure Notice |
| SECTION I: CONTRACTING AUTHORITY |
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I.1) NAME, ADDRESSES AND CONTACT POINT(S) Official name: Department for Transport (DfT), Postal Address: Zone 29 / Floor 3, Great Minster House, 76 Marsham Street, Town: London, Telephone: +44 2079442554, E-mail: christopher.clark@dft.gsi.gov.uk, Contact Point(s): RNN Procurement Projects Division, For the attention of: Mr Christopher Clark, Postal Code: SW1P 4DR, Country: UNITED KINGDOM, Fax: +44 2079442177, General address of the contracting authority (URL): www.dft.gov.uk, Address of the Buyer Profile (URL):
I.1.1) Further information can be obtained at As in I.1.
I.1.2) Specifications and additional documents (including documents for a Dynamic Purchasing System) can be obtained at As in I.1.
I.1.3) Tenders or requests to participate must be sent to As in I.1.
I.2.1) Type of contracting authority Ministry or any other national or federal authority, including their regional or local subdivisions
If 'other' please specify
I.2.2) Main activity or activities
Other
If 'other' please specify Transport
I.2.2) The contracting authority is purchasing on behalf of other contracting authorities? No
| SECTION II: OBJECT OF THE CONTRACT |
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II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority UK-London: Intercity Express Programme - Appointment of a Programme Management Team
II.1.2) Service Category 18.
II.1.2.1) Main place of performance Central London UK though travel elsewhere in the UK and overseas may be required on occasions.
NUTS Code UK.
II.1.3) The notice involves A public contract
II.1.4) Information on framework agreement (if appropriate)
Number
OR, if applicable, maximum number of participants to the framework agreement envisaged
II.1.4.1) Duration of the framework agreement (if appropriate)
Period in year(s)
OR month(s)
Justification for a framework agreement the duration of which exceeds four years
II.1.4.2) Estimated total value of purchases for the entire duration of the framework agreement (give figures only)
Estimated value excluding VAT
OR range: between
and
Currency
Frequency and value of the contracts to be awarded (if possible)
II.1.5) Short Description of the contract or purchase(s) The Intercity Express Programme (IEP) is driven both by the requirement to renew a large number of long distance trains within the next decade and the opportunity to enable the rail network to accommodate the anticipated growth in demand over the lifetime of the new trains. This work commenced in 2005, when the DfT began to examine options for a new train to replace the existing High Speed Trains (HST), and to bring wider transport benefits, as part of a long term strategy for the railway. Since that date, the IEP has progressed as a comprehensive all-rail industry programme, co-ordinated by the DfT to ensure a 'whole system, whole life' perspective, which is essential to secure best value for money for both passengers and taxpayers. The programme encompasses several component parts which need to be managed jointly: Train Service Provision (TSP) contract (design, manufacture, depots, maintenance and funding); Infrastructure changes; Timetable changes; Operator Access Rights changes; and Franchise Agreement changes. A TSP ITT and assessment criteria were released in November 2007. After a comprehensive evaluation process, the Agility Trains consortium was announced as Preferred Bidder for the TSP contract in February 2009. The implementation phase of the programme will focus on the technical aspects of the TSP's rolling stock solution and the delivery of the upgrades to Network Rail's infrastructure. Thus, the programme management roles have been coupled with the technical roles in order to create an integrated close-working team. The infrastructure changes will be sponsored by the DfT but delivered by Network Rail. The IEP infrastructure changes form part of the ORR's final determinations for Control Period 4 funding. Timetable changes, Operator Access Rights Changes and Franchise Agreement changes will require all-industry involvement, which will be co-ordinated by the DfT. The award of the TSP contract is scheduled for later this year. The DfT is looking to procure a Programme Management Team (PMT) to manage the implementation of the next phases of the IEP whilst ensuring that Value for Money is achieved. The PMT will work under a contract for a period of 4 years (with provision for up to 2 years extension at the DfT's discretion), which is currently scheduled to coincide with pre-series train deployment. The PMT will be comprised of a core team and led by the Programme Director. It is envisaged that as part of a substantial knowledge transfer process, the DfT will require permanent DfT staff to be integrated into the supplier's team. The award of this contract is contingent upon the signing of the Train Service Provider (TSP) contract which is currently targeted for end October 2009. It is anticpated that the PMT contract will be signed and commence soon thereafter. Technical support services.
II.1.6) Common Procurement Vocabulary (CPV)
Main Object: 71356300.
II.1.7) Contract covered by the Government Procurement Agreement (GPA)? Yes
II.1.8) Division into lots No
If yes, tenders should be submitted for
Lot No
II 1.9) Variants will be accepted No
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope (including all lots and options, if applicable) Full details of the scope of works will be set out in the Invitation to Tender to be issued to those parties qualifying to receive it. Notwithstanding this, applicants for the appointment are required to demonstrate clearly their depth of resource and level of skills and experience in the following areas (in no particular order): 1) Programme & Project Management Experience in managing major high-profile complex transport projects Experience in major programme and project planning, integration and scheduling Expertise in managing multiple industry stakeholders Considerable commercial experience including negotiations on behalf of key delivery partners, contract management, progress reporting, document control, variation prevention Experience in managing and integrating inputs from other advisors (financial, legal, procurement) that may be appointed by the DfT throughout the length of the PMT contract Implementation of appropriate risk, change, and issue logs, mitigation processes, budget control and forecasting methods, etc. 2) Technical Technical, commercial and programme management in the railway industry Technical competence in all railway engineering design, rolling stock and programme and project management disciplines Railway systems integration Major mainline capital railway projects (an ability to show particular experience in the UK rail industry will be advantageous) Integration with other major complex projects Commercial management and cost control Assessment of change and risk and value management Railway rolling stock and depot specification and procurement Rail vehicle design including power and traction systems, interiors etc. Rail infrastructure including track-train interface, gauging, power supply, and electrification A strong track record managing multiple complex stakeholder relationships Programming, monitoring and reporting Establishing effective working relationships with delivery organisations and stakeholders over the whole project lifecycle Familiarity with rail industry best practice in compliance, audit, quality assurance, environmental issues, etc. Extensive rolling stock technical, innovative design and specification experience Extensive experience of bringing into service rolling stock to comply with UK and TSI requirements Manufacturing quality assurance and inspection expertise and experience Experience of managing the integration of large scale infrastructure projects Track record of best practice compliance with relevant industry requirements
If known, estimated value excluding VAT (give figures only)
OR range: between 12500000
and 30000000
Currency GBP
II.2.2) Options (if applicable) No
If yes, description of these options
If known, provisional timetable for recourse to these options: Period in month(s)
or day(s)
Number of possible renewals (if any):
or Range: between
and
If known, in the case of renewable contracts, estimated time-frame for subsequent contracts: in month(s)
and/or days (from the award of the contract)
II.3) DURATION OF THE CONTRACT OR TIME PERIOD FOR COMPLETION
Either: Period in months 48
And / or days
Or: Starting
And/or ending
| SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION |
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III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required (if applicable) None
III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them Tenders are to be priced in GB Pounds and payment will be made in GB Pounds.
III.1.3) Legal form to be taken by the grouping of economic operators to whom the contract is to be awarded (if applicable)
The contract will be awarded to a single entity such as a firm, partnership or company.
III.1.4) Other particular conditions to which performance of the contract is subject (if applicable) No
If yes, description of particular conditions
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Any supplier may be disqualified who:
Information and formalities necessary for evaluating if requirements are met The information and formalities necessary for assessing whether the qualification criteria for receipt of an Invitation to Tender are met are provided in the Pre-Qualification Questionnaire.
III.2.2) Economic and financial capacity
Information and formalities necessary for evaluating if requirements are met (If applicable) The information and formalities necessary for assessing whether the qualification criteria for receipt of an Invitation to Tender are met are provided in the Pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required (if applicable)
III.2.3) Technical capacity
Information and formalities necessary for evaluating if requirements are met (If applicable) The information and formalities necessary for assessing whether the qualification criteria for receipt of an Invitation to Tender are met are provided in the Pre-Qualification Questionnaire. Subject to this, applicants are required to demonstrate clearly their depth of resource and level of skills and experience in the following areas (in no particular order): 1) Programme & Project Management Experience in managing major high-profile complex transport projects Experience in major programme and project planning, integration and scheduling Expertise in managing multiple industry stakeholders Considerable commercial experience including negotiations on behalf of key delivery partners, contract management, progress reporting, document control, variation prevention Experience in managing and integrating inputs from other advisors (financial, legal, procurement) that may be appointed by the DfT throughout the length of the PMT contract Implementation of appropriate risk, change, and issue logs, mitigation processes, budget control and forecasting methods, etc. 2) Technical Technical, commercial and programme management in the railway industry Technical competence in all railway engineering design, rolling stock and programme and project management disciplines Railway systems integration Major mainline capital railway projects (an ability to show particular experience in the UK rail industry will be advantageous) Integration with other major complex projects Commercial management and cost control Assessment of change and risk and value management Railway rolling stock and depot specification and procurement Rail vehicle design including power and traction systems, interiors etc. Rail infrastructure including track-train interface, gauging, power supply, and electrification A strong track record managing multiple complex stakeholder relationships Programming, monitoring and reporting Establishing effective working relationships with delivery organisations and stakeholders over the whole project lifecycle Familiarity with rail industry best practice in compliance, audit, quality assurance, environmental issues, etc Extensive rolling stock technical, innovative design and specification experience Extensive experience of bringing into service rolling stock to comply with UK and TSI requirements Manufacturing quality assurance and inspection expertise and experience Experience of managing the integration of large scale infrastructure projects Track record of best practice compliance with relevant industry requirements
Minimum level(s) of standards possibly required (if applicable)
III.2.4) Reserved Contracts (if applicable)
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession No
If yes, reference of the relevant law, regulation or administrative provision
III.3.2) Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service Yes
IV.1) TYPE OF PROCEDURE Restricted procedure.
IV.1.2) Limitations on the number of operators that will be invited to tender or to participate (when applicable)
Envisaged number of operators
Or Envisaged minimum number 3
and, if appropriate, maximum number 5
Objective criteria for choosing the limited number of candidates:
IV.2) AWARD CRITERIA
IV.2.1) Award criteria (please tick the relevant box(es)) B) The most economically advantageous tender in terms of: B2) the criteria as stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used No
If yes, additional information about electronic auction (if appropriate)
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1 File reference number attributed by the contracting entity (if applicable) Go reference: GO 09060804/01 Intercity Express Programme - Appointment of a Programme Management Team
IV.3.2) Previous publication concerning the same contract No
If yes:
IV.3.2.1) Notice number in OJ:
Of
IV.3.2.2) Other previous publications
Notice number in OJ:
Of
IV.3.3) Conditions for obtaining specifications and additional documents (except for a DPS)
Time-limit for receipt of requests for documents or for accessing documents
Time:
Payable documents No
If yes, Price (give figures only):
Currency
Terms and method of payment
IV.3.4) Time limit for receipt of tenders or requests to participate
Date 08/07/2009
Time 12:00
IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6) Language(s) in which tenders or requests to participate may be drawn up English
Other - third country
IV.3.8) Conditions for opening tenders
IV.3.8.1) Date, time and place
Date
Time
Place (if applicable)
IV.3.8.2) Persons authorised to be present at the opening of tenders (if applicable) No
If yes, authorised persons
| SECTION VI: COMPLEMENTARY INFORMATION |
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VI.1) THIS IS A RECURRENT PROCUREMENT (if applicable) No
If yes, estimated timing for further notices to be published:
VI.2) CONTRACT(S) RELATED TO A PROJECT AND / OR PROGRAMME FINANCED BY EU FUNDS
If yes, reference to project(s) and / or programme(s)
VI.3) ADDITIONAL INFORMATION (if applicable)
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures
Body responsible for mediation procedures (if applicable)
VI.4.2) Lodging of appeals (please fill heading VI.4.2 OR if need be, heading VI.4.3)
Precise information on deadline(s) for lodging appeals:
VI.4.3) Service from which information about the lodging of appeals may be obtained
VI.5) DATE OF DISPATCH OF THIS NOTICE 07/06/2009
END OF NOTICE
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