Services Restricted Procedure Notice |
| SECTION I: CONTRACTING AUTHORITY |
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I.1) NAME, ADDRESSES AND CONTACT POINT(S) Official name: Department for Transport (DfT), Postal Address: Procurement Directorate, 3/23 Great Minster House, 76 Marsham Street, Town: London, Telephone: 020 7944 2262, E-mail: CONTRACTSTEAMA@dft.gsi.gov.uk, Contact Point(s): Peter Hyland, For the attention of: Peter Hyland, Postal Code: SW1P 4DR, Country: UNITED KINGDOM, Fax: 020 7944 2177, General address of the contracting authority (URL): www.dft.gov.uk, Address of the Buyer Profile (URL): www.dft.g2b.info
I.1.1) Further information can be obtained at As in I.1.
I.1.2) Specifications and additional documents (including documents for a Dynamic Purchasing System) can be obtained at As in I.1.
I.1.3) Tenders or requests to participate must be sent to As in I.1.
I.2.1) Type of contracting authority Other
If 'other' please specify Government Transport Policy
I.2.2) Main activity or activities
Other
If 'other' please specify Government Transport Policy
I.2.2) The contracting authority is purchasing on behalf of other contracting authorities? No
| SECTION II: OBJECT OF THE CONTRACT |
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II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority UK-London: Air Accident Investigation Branch Flight Data Recorder Hardware and Software Support
II.1.2) Service Category 7.
II.1.2.1) Main place of performance Air Accident Investigation Branch (AAIB), Farnborough
NUTS Code UK.
II.1.3) The notice involves A public contract
II.1.4) Information on framework agreement (if appropriate)
Number
OR, if applicable, maximum number of participants to the framework agreement envisaged
II.1.4.1) Duration of the framework agreement (if appropriate)
Period in year(s)
OR month(s)
Justification for a framework agreement the duration of which exceeds four years
II.1.4.2) Estimated total value of purchases for the entire duration of the framework agreement (give figures only)
Estimated value excluding VAT
OR range: between
and
Currency
Frequency and value of the contracts to be awarded (if possible)
II.1.5) Short Description of the contract or purchase(s) The requirement is to continue the development of the Air Accident Investigation Branch (AAIB) Flight Recorder replay and analysis facility. This involves the modification of existing software and the provision of new software for the extraction of information from on-board flight recorders, and the analysis and presentation of the extracted information. Software must be capable of being written in "C", Fortran or assembler languages, for a PC based system. Work will be carried out without any detailed written specification as particular requirements will be established in discussion with AAIB Inspectors. In addition the contractor will be required to build prototype circuits and possibly manufacture simple printed circuit boards. They will also be required to modify and maintain existing equipment which has been produced in-house and bought in e.g, data download equipment. open reel tape decks and audio equipment. It should be noted that much of the in-house equipment may not have any detailed circuit diagrams. Software support services. Microcomputer hardware and software. Computer hardware.
II.1.6) Common Procurement Vocabulary (CPV)
Main Object: 72500000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA)? Yes
II.1.8) Division into lots No
If yes, tenders should be submitted for
Lot No
II 1.9) Variants will be accepted No
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope (including all lots and options, if applicable) The duration of the contract will be for a period of 2 years with the option to extend at the Department's discretion for a further 2 years. Due to the call-off nature of the contract the AAIB cannot guarantee future usage of the services, however historically spending has been in the region of 85,000 GBP (excluding VAT) per year.
If known, estimated value excluding VAT (give figures only)
OR range: between
and
Currency
II.2.2) Options (if applicable)
If yes, description of these options
If known, provisional timetable for recourse to these options: Period in month(s)
or day(s)
Number of possible renewals (if any):
or Range: between
and
If known, in the case of renewable contracts, estimated time-frame for subsequent contracts: in month(s)
and/or days (from the award of the contract)
II.3) DURATION OF THE CONTRACT OR TIME PERIOD FOR COMPLETION
Either: Period in months
And / or days
Or: Starting 01/11/2009
And/or ending 31/10/2011
| SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION |
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III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required (if applicable)
III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them
III.1.3) Legal form to be taken by the grouping of economic operators to whom the contract is to be awarded (if applicable)
III.1.4) Other particular conditions to which performance of the contract is subject (if applicable)
If yes, description of particular conditions
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
Information and formalities necessary for evaluating if requirements are met Whether any of the circumstances described in Article 45.1 (a - d or 45.2 (a - g) of Directive 2004/18/EC (Regulation 23 of UK SI 2006 No.5) including, but not limited to, environmental issues, apply; Certificates of enrolment on the professional or trade register under the conditions laid down by the laws of the Member State in which he is established, for instance on the Register of Companies in the United Kingdom and Ireland or declaration on oath or solemn declaration; Extract from the "judicial or the country whence that parson comes, or declaration on oath or solemn declaration. The full range of statements for the personal situation of organisations is included at Part G of the Pre Qualification Questionnaire.
III.2.2) Economic and financial capacity
Information and formalities necessary for evaluating if requirements are met (If applicable) The Department is requesting information and audited accounts for the last 3 financial years along with evidence of relevant professional risk indemnity insurance
Minimum level(s) of standards possibly required (if applicable) As per the Pre Qualification Questionnaire.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if requirements are met (If applicable) Expressions of interest should address the following criteria: 1) The relevant experience and the track record of the organisation in conducting similar work in the past five years (35%); The technical capability demonstrated by the suppliers in order to extract data from a recording medium (35%); Levels of qualifications held by staff who are directly involved in the provision of similar requirements 10%; 4) Part E of the Pre-Qualification Questionnaire 10%; 3) Economic and financial capacity Parts B & C of the pre-Qualification Questionnaire 10% III.2.2 above refers
Minimum level(s) of standards possibly required (if applicable)
III.2.4) Reserved Contracts (if applicable) No
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession No
If yes, reference of the relevant law, regulation or administrative provision
III.3.2) Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service Yes
IV.1) TYPE OF PROCEDURE Restricted procedure.
IV.1.2) Limitations on the number of operators that will be invited to tender or to participate (when applicable)
Envisaged number of operators
Or Envisaged minimum number 3
and, if appropriate, maximum number 6
Objective criteria for choosing the limited number of candidates:
IV.2) AWARD CRITERIA
IV.2.1) Award criteria (please tick the relevant box(es)) B) The most economically advantageous tender in terms of: B2) the criteria as stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used No
If yes, additional information about electronic auction (if appropriate)
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1 File reference number attributed by the contracting entity (if applicable) The contract reference is PPCA09042. Organisations wishing to express an interest to be invited to tender should request a Pre-Qualification Questionnaire from CONTRACTSTEAMA@dft.gsi.gov.uk before noon on 27 July 2009.
IV.3.2) Previous publication concerning the same contract No
If yes:
IV.3.2.1) Notice number in OJ:
Of
IV.3.2.2) Other previous publications
Notice number in OJ:
Of
IV.3.3) Conditions for obtaining specifications and additional documents (except for a DPS)
Time-limit for receipt of requests for documents or for accessing documents 27/07/2009
Time: 12:00
Payable documents No
If yes, Price (give figures only):
Currency
Terms and method of payment
IV.3.4) Time limit for receipt of tenders or requests to participate
Date 03/08/2009
Time 12:00
IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates 19/08/2009
IV.3.6) Language(s) in which tenders or requests to participate may be drawn up English
Other - third country
IV.3.8) Conditions for opening tenders
IV.3.8.1) Date, time and place
Date 23/09/2009
Time 12:00
Place (if applicable) DfT Procurement Directorate, 3/27 Great Minster House, 76 Marsham Street, London SW1P 4DR
IV.3.8.2) Persons authorised to be present at the opening of tenders (if applicable) No
If yes, authorised persons
| SECTION VI: COMPLEMENTARY INFORMATION |
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VI.1) THIS IS A RECURRENT PROCUREMENT (if applicable) No
If yes, estimated timing for further notices to be published:
VI.2) CONTRACT(S) RELATED TO A PROJECT AND / OR PROGRAMME FINANCED BY EU FUNDS No
If yes, reference to project(s) and / or programme(s)
VI.3) ADDITIONAL INFORMATION (if applicable) Organisations wishing to express an interest to bid should e-mail CONTRACTSTEAMA@dft.gsi.gov.uk to obtain a Pre-Qualification Questionnaire by midday on Monday 27 July 2009. All questions relating to the competition must be addressed in the first instance to CONTRACTSTEAMA@dft.gsi.gov.uk. The authority expressly reserves the rights: (1) Not to award any contract as a result of the procurement process commenced by the publication of this notice; (2) In no circumstances will the authority be liable for any costs incurred by the organisations who take part in the competition. GO reference: GO 09070232/01
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures
Body responsible for mediation procedures (if applicable)
VI.4.2) Lodging of appeals (please fill heading VI.4.2 OR if need be, heading VI.4.3)
Precise information on deadline(s) for lodging appeals: The Department for Transport will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. In the first instance such additional information should be required from the address provided in part 1.1. Following that if the parties still cannot resolve the matter then it should be escalated to the Deputy Director of Procurement, Great Minster House, 76 Marsham Street, London SW1P 4DR. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3) Service from which information about the lodging of appeals may be obtained
VI.5) DATE OF DISPATCH OF THIS NOTICE 02/07/2009
END OF NOTICE
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